Administrative Assistant

Job Overview:

RWJBarnabas Health is hiring for an Administrative Assistant for the Plant Operations Department. This position will help with the real estate portfolio lease abstraction process. This is a temporary assignment needed for approximately 6 months. The role requires a comprehensive knowledge of documentation and data management, the ability to effectively communicate and handle confidential information and sensitive documents with discretion and professionalism.

Qualifications:

Required:

• Highschool Diploma/GED
• Excellent work ethic
• Time management
• Computer proficiency (Yardi or other real estate software preferred)
• Attention to details
• Adaptability
• Organization

Preferred:

• Experience with Yardi or other real estate software.

Scheduling Requirements:

• 8:30am 4:30pm each day
• Monday - Friday
• Temporary position needed for approximately 6 months

Essential Functions:

• Effectively communicate with various internal departments and landlords, proactively follow-up for retrieval of documentation, information flow, response and action in a timely manner.
• Perform day-to-day administrative tasks, including filing, data entry, and record-keeping.
• Create a contact database within new lease software.
• Effectively multitask, anticipate and navigate multiple needs, prioritize competing tasks and manage deadlines.
• Testing of new lease software (Yardi Corom).
• Proactively identify administrative issues as they arise to effectively report them and make necessary corrections.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered,

high-quality academic medicine in a compassionate and equitable manner, while delivering

a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer