Program Manager L4 - Fellowships Manager - Hybrid

Overview
Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech
Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values
Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:
1. Students are our top priority.
2. We strive for excellence.
3. We thrive on diversity.
4. We celebrate collaboration.
5. We champion innovation.
6. We safeguard freedom of inquiry and expression.
7. We nurture the wellbeing of our community.
8. We act ethically.
9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

The Office of Graduate Education seeks an experienced higher education professional to fill our open Fellowships Manager position within the Student and Academic Affairs team. The position directly oversees approximately $10M in fellowship funding and provides critical leadership for the graduate education community in the effective, accurate, and timely administration of graduate student fellowships.

The Program Manager works with many levels of leadership and staff to manage program efforts based on industry best practices; works as the single point of contact for facilitation and communication of program goals, deliverables, and schedules, and must be an excellent communicator; various levels of documentation will be produced at each stage of the program and the program manager is often the person who creates these with input from others.

This position may supervise: Assigned Staff

Job Duty 1 -
Lead the creation of program definitions, budgets, work breakdowns, rough order estimates, program plans, communication plans, and program schedules to determine scope of work for assigned programs

Job Duty 2 -
Coordinate, resolve, or assist in resolution of conflicts and other issues within and between program teams and recommend/provide solutions

Job Duty 3 -
Research and recommend program management policies, principles, and practices

Job Duty 4 -
Implement best practices and process improvements to manage scope, program activities, program schedule, budget, issues, and risks

Job Duty 5 -
Facilitate and/or conduct feasibility studies for programs and requests for proposals and make recommendations on selections

Job Duty 6 -
Interact regularly with program sponsors and stakeholders; use appropriate program management strategies to implement requirements across various programs and initiatives

Job Duty 7 -
Conduct program management activities such as communicating with resource managers, team leads, etc., to track program milestones and keep the focus on delivering program commitments

Job Duty 8 -
May research and recommend tools for automated program management

Job Duty 9 -
Perform other job-related duties as assigned

• Serve as the Coordinating Official for the National Science Foundation Graduate Research Fellowship Program (NSF-GRFP)
• Oversee selection and awarding processes for Institute-level prestigious fellowships/programs in conjunction with the academic units and colleges
• Provide training and support for program faculty and staff on the administration of graduate fellowships
• Communicate with student fellowship recipients on fellowship-specific processes, policies, and eligibility criteria
• Review fellowship administration processes and procedures in collaboration with campus partners and implement improvements
• Coordinate internal selection processes for limited-submission, external fellowships
• Work with external donors and organizations to award Institute-level fellowships
• Manage the out-of-state waiver request process and oversee the placement of out-of-state waivers in Banner
• Manage fellowship program budgets
• Report periodic fellowship statistics
• Perform other duties as assigned

Educational Requirements
Bachelor's Degree or an equivalent combination of education and experience

Required Experience
Three or more years of job-related experience

Additional Preferred Qualifications
Preferred Certifications, Licenses or Permits:

o Project Management Professional (PMP) Certification
o Certified Associate in Project Management (CAPM) Certification

Preferred Educational Qualifications
Master's Degree

5 years of work-related experience

1. Cover Letter: that addresses your qualifications for this position.
2. Resume/CV
3. All documents in a single PDF file save as your lastname_firstname.

For additional information about this job opening, please contact Jaydale C Poyotte at vpgefd@gatech.edu

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

More information on these policies can be found here: https://www.usg.edu/policymanual/section6/c2714 Board of Regents Policy Manual | University System of Georgia (usg.edu).

This is a supervisory position.
This position will have financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Successful candidate must be able to pass a background check. Please visit: http://policylibrary.gatech.edu/employment/pre-employment-screening

Job Grade: A10

Salary range: $72,000 to $93,000

Salary will be commensurate with experience and education.

Location: Atlanta, GA

This is an on-campus position eligible for a hybrid work mode and reports to the Director of Student and Academic Affairs.