Administrative Assistant II - Recruitment & Admissions

Join the IRSC Team - Exceptional Benefits Await You!

At Indian River State College (IRSC), you'll do more than just build a career-you'll have the opportunity to make a meaningful impact by supporting our students, staff, and faculty. In return, we offer a comprehensive benefits package designed to promote your well-being, secure your future, and enhance your work-life balance.

Comprehensive Health Coverage

We prioritize your health with Medical, Dental, Vision, Flexible Spending Plans, Employee Assistance Program (EAP), Life insurance and Supplemental plans to help you stay physically and mentally well with access to essential wellness resources. We offer PPO and HMO plans with an affordable cost. (PPO/HMO option with $50 per month for individual coverage and $180 per month for family coverage)

Retirement Plans for a Secure Future

Plan for a bright future with our robust retirement options, rarely matched in the private sector. Secure your financial future with state retirement options through the Florida Retirement System (FRS) and additional investment opportunities like tax-deferred annuities and Roth 403(b) plans.

Generous Paid Time Off

Enjoy a healthy work-life balance with ample vacation, personal, and sick leave. Recharge and return to work refreshed and motivated.

Employee Discounts: Enjoy exclusive discounts on various services, including tickets to popular attractions in the area.

Professional Growth Opportunities

Build your career with purpose by engaging in meaningful projects and professional development opportunities. IRSC provides the tools and support needed to help you reach your full potential.

Are you passionate about helping students succeed? Do you thrive in a dynamic office environment? We have the perfect opportunity for you!

Ready to make a difference? Apply now and be a part of our mission to support student success!

JOB SUMMARY:

Under direct supervision, this position primarily supports the AVP with various office duties. The role also involves assisting students with registration inquiries and guiding them to the appropriate resources within the college. Responsibilities include answering general questions about courses, degree programs, and admissions, both in person and by phone. The role requires staying informed about the services offered by the Recruitment & Admissions department and having a general understanding of other college services.

SPECIFIC DUTIES AND RESPONSIBILTIES:

• Provide accurate admission services information to students and the general public.

• Answer and direct telephone and email inquiries to the appropriate resources, and sort and distribute mail.

• Provide clerical support to the Recruitment and Admissions Department.

• Assist in creating weekly and vacation work schedules as well as managing the inventory of all merchandise for recruitment purposes.

• Maintain an inventory and order of departmental supplies.

• Assist with department budget preparation.

• Maintain updated admissions information within the Student Success Center.

• Assist Student Success Center Coordinator in hiring work study students.

• Complete all other duties and responsibilities as assigned.

QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS:

• Associate's degree from an accrediting institution; or a minimum of two (2) years of proven clerical experience preferred.

• Both customer service work experience and a commitment to providing excellent customer service.

• Ability to work 40 hours a week with one evening per week and the potential for additional evening hours during peak periods.

• Ability to understand the role of student services in a state college setting.

• Positive student-centered attitude.

• Excellent written, verbal and presentation skills.

• Ability to communicate and work with a diverse population.

• Exhibit sound judgment and discretion in working with students and the general public.

• Proven experience with Microsoft Office and Windows applications; prior experience using a student system helpful.

• Ability to work independently as well as with others.

• Ability to effectively handle multiple tasks at once.

• Detail oriented.

PHYSICAL DEMANDS:

This position requires an ability to sit, stand for long periods of time, walk, bend, lift, reach up, stoop, and carry items occasionally in excess of twenty-five (25) pounds. It also requires manual dexterity to operate standard office machines, such as, copier, fax, telephone, and other equipment as necessary. IRSC expects its employees to follow proper safety standards while employed by the College.

This description is intended to indicate typical kinds of tasks and levels of work difficulty that will be required of positions given this title and shall not be construed as declaring every specific duty and responsibility of the particular position. This job description is not intended to be a contract for employment, and the employer reserves the right to make any necessary revisions to the job description at any time without notice.