Employer and External Relations Office Coordinator

Trulaske College of Business, Employer and External Relations

Position Overview:

The Employer and External Relations Office Coordinator at the Trulaske College of Business provides essential support to employers, alumni, and external partners visiting the College. This role is focused on coordinating event logistics, delivering concierge-level service to visitors, and supporting the Director and Assistant Director of Employer and External Relations with office management. The Employer and External Relations Office Coordinator also manages travel logistics and the Employer and External Relations staff and ensures a welcoming, professional environment for all guests.

Key Responsibilities:

1. Research and Data Collection
   • Conduct research and data collection on Fortune 500 companies, local businesses, and organizations affiliated with Trulaske and Mizzou alumni
   • Maintain and update a tracking system of employer activities and alumni engagements to support strategic planning and outreach efforts
   • Subject matter expert on CRM system
2. Travel Coordination and On-Site Event Support
   • Arrange travel logistics, including transportation, hotel accommodations, and dining arrangements for Employer and External Relations staff
   • Assist with event setup and tear down, ensuring the readiness and smooth execution of employer and alumni engagement events
3. Office Management and Administrative Support
   • Support the Director and Assistant Director of Employer and External Relations with office management tasks, including coordinating schedules, managing supplies, and organizing materials for meetings and events
   • Maintain records of employer activities, student engagements, and alumni visits in Excel and other tracking tools, ensuring accuracy and easy access for the team
4. Concierge Service for Employer and Alumni Partners
   • Serve as the day of assistant for employer and alumni events, providing high-quality concierge service and assisting with on site needs
   • Anticipate and respond to visitor needs, including meeting set up, signage, and assistance with directions and information
   • Maintain a welcoming environment at the front desk, greeting and supporting employer and alumni visitors as they arrive
5. Career Fair and Large Event Assistance
   • Provide logistical and operational support for career fairs and large-scale networking events, working closely with team members to ensure event success.

40 hours a week

Bachelor's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary

• Prior experience in event coordination, customer service, or office administration
• Proficiency in Microsoft Office Suite (Excel, Outlook) and familiarity with Handshake or similar scheduling and recruiting platforms

Salary Range: $16.72 - $22.00 an hour

Grade: GGS-007

University Title: SENIOR OFFICE SUPPORT ASSISTANT

Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Skills and Abilities

• Strong organizational and multitasking skills with high attention to detail
• Effective communication and interpersonal skills, with a customer service mindset and the ability to create a positive visitor experience
• Ability to work both independently and as part of a team in a fast paced environment

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Values Commitment

We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.

Equal Employment Opportunity

The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call the Director of Employee and Labor Relations at 573-882-2146.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.