Administrative Assistant - Des Moines, IA

The Administrative Assistant is responsible for providing support to the organization by scheduling visitors, handling correspondence, organizing meetings, managing records, and performing a variety of administrative tasks to ensure the smooth operation of Hubbell's offices. This position also supports Accounting administrative tasks.A successful incumbent will possess extraordinary customer service skills, attention to detail, discretion, and good judgment.

Every day at Hubbell is different and you'll contribute in many ways. On any given day, you'll make a difference by:

• Handling incoming and outgoing correspondence, emails, and phone calls
• Maintain an organized lobby and provide a positive first impression to employees and all visitors
• Manage required entry logs, oversee welcome procedures for customers, visitors, and new employees
• Maintaining and updating paper and electronic records, databases, and filing systems
• Ordering and maintaining office supplies, managing equipment, and handling mail and deliveries
• Serve as point person for work-related lunch orders and support administrative tasks for employee special events
• Provide assistance on accounting functions including but not limited to cash receipts, customer invoice documentation, vendor invoice review, record management
• Arranging, scheduling, and coordinating meetings, conferences, and presentations
• Acting as point of contact for internal and external clients
• Addressing and resolving administrative issues, inquiries, and requests from employees and external contacts
• Collaborating with other departments to support special projects, events, and initiatives

• High School Diploma
• Previous Customer Service, Support or Administrative experience
• Must be able to meet deadlines in a fast-paced quickly changing environment
• Excellent verbal and written communication skills.
• Strong interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Ability to multitask.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical and accounting procedures and systems such as recordkeeping and filing.
• Ability to work independently.