Administrative Analyst

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The Noel Drury, M.D. Institute for Translational Depression Discoveries is supported by a record $55 million estate gift from philanthropist Audrey Steele Burnand, the Noel Drury, M.D. Institute for Translational Depression Discoveries focuses on innovative approaches to understanding the mechanisms behind depression; improving diagnosis of the disorder; and developing personalized, scalable therapies for it, and, ultimately, better prevention strategies.

As a member of the Noel Drury, M.D. Institute for Translational Depression Discoveries ("Depression Institute") leadership team, under the general guidance of the Chief Administrative Officer and the Institute Director, the incumbent is responsible for overseeing the operations and administrative functions of the Depression Institute, ensuring efficient resource management and coordination across multiple areas. Key responsibilities include liaising with stakeholders such as faculty, staff, students, vendors, visiting scholars, and external organizations and fostering collaboration. The position also requires maintaining the Director's complex calendar with discretion and confidentiality, managing financial tasks such as processing reimbursements, requisitions, and vouchers. Additionally, the role involves managing facilities logistics, maintaining equipment, handling supply inventories, acting as the safety coordinator, and overseeing human resources activities, including staff and academic employment, classification, training, TRS (Time Reporting System) and payroll. The position includes office management duties, such as answering inquiries, coordinating conference room schedules, maintaining contact records, managing maintenance requests, and overseeing outgoing and incoming mail. The role also involves supporting social media outreach and participating in special projects as assigned by the CAO and Director.

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay rate for this recruitment is $31.72/hr to $36.30/hr.

Required:

• Ability to use sound judgment in responding to issues and concerns.
• Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
• Solid organizational skills and ability to multi-task with demanding timeframes.
• Working knowledge of common organization-specific and other computer application programs.
• Ability to use discretion and maintain confidentiality.
• Experience analyzing and organizing complex information and the proven ability to produce clear, comprehensive and complete reports based on that analysis
• Skills in service orientation, organization, active listening, and critical thinking.
• Bachelor's degree in related area and / or equivalent experience / training
• 1-3 years of relevant experience

Preferred:

• Experience with social media platform, which will be used to disseminate the lab's scientific discoveries, make outreach to various stakeholders.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.