Administrative Associate, Front Desk

• Provides administrative support, including but not limited to, maintaining calendars and scheduling as needed for the SMHS Dean and other individuals within the Dean's suite.
• Assists the Director of Administration with tasks in support of the Dean's Suite, including support for major meetings and Town Halls, event planning and execution (e.g. Bicentennial events, annual conferences, etc), and taking minutes at leadership meetings.
• Manages invoices and other finance transactions for the Office of the Dean and other groups as needed.
• Greets and escorts visitors to the school and maintains an organized professional work environment including, answering the telephone, taking and responding to telephone messages, and directing all incoming calls to the appropriate party promptly and efficiently.
• Communicates and handles incoming and outgoing electronic and paper communications; distributes mail, opens and routes mail, prepares outgoing mail for pick-up, and manages documents received for deans' signatures.
• Assists with travel and event pre-authorization forms, travel reimbursement and payment request forms, student expense reimbursement, and processing PCard transactions.
• Coordinates travel arrangements including conference registration details.
• Maintains office supplies inventory and ordering, and office equipment.
• Assists with special events such as orientations, graduation ceremonies, and other events.
• Assists with leave tracking, preparing payroll forms, on-boarding staff and student hires, and other human resources functions.
• Maintains accurate departmental files and records for office documents, correspondence, and vendor contracts.
• Performs miscellaneous duties such as logging, sorting, batching, filing, and reproducing various materials.

Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

• Proficient computer skills and in-depth knowledge of MS Office Suite
• Prior experience managing correspondence, preparing high profile documentation, invoicing and reimbursements, and maintaining accurate records
• Experience supporting executive calendars, meetings, files and experience working on various projects/events
• Excellent communication skills (verbal and written)

How is pay for new employees determined at GW?

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.