Accounting Support Specialist
 University of Arkansas | |
 United States, Arkansas, Fayetteville | |
 Jan 12, 2025 | |
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Closing Date: 01/11/2025 Type of Position:Accounting, Finance, BusinessWorkstudy Position: Work Shift: Sponsorship Available: The University of Arkansas System Division of Agriculture is a state wide campus, with faculty based on University campuses, at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees. The Division was established in 1959 and is headed by the Vice-President for Agriculture. The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration. As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button. If you have a disability and need assistance with the hiring process and require reasonable accommodations, please contact the Division's Office of Inclusion, Access, and Compliance at compliance@uada.edu. For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-671-2219 or 479-502-9820. Department:AES | SOIL | Soil TestingDepartment's Website: https://aaes.uada.edu/technical-services/fayetteville-agricultural-diagnostic-analytical-laboratory/ Summary of Job Duties:Summary of Job Duties: The Accounting Support Specialist is responsible for administrative and financial duties supporting the University of Arkansas Division of Agriculture's Soil Testing and Research Programs. This includes service laboratories located in Fayetteville, AR and Marianna, AR. The position is based out of Fayetteville. This position is responsible for accurately and promptly paying invoices for purchases made, clearing PCard and TCard charges, entering requisitions, and creating internal and external invoices to bill customers for services provided. This role requires strong attention to detail, effective communication, time management and good customer service skills. This position adheres to Generally Accepted Accounting Principles, State and University purchasing guidelines as well as state and federal laws, and other agency and institutional policies. * Workday: Pay invoices, allocate Purchasing Card and Travel Card charges to correct accounts and attach receipts, enter requisitions to purchase items, create internal invoices to bill departments, create external invoices to bill external customers, manage account balances, process travel requests for Center Director including entering spend authorizations (pre-travel) and expense reports (post-travel). * Reports: Assist in preparing reporting on account balances for monthly financial and annual budget reports. Reconcile accounts, and prepare annual soil testing budget reports. * Grant Management: Prepare and support the annual call for soil research proposals (internal program). Monitor and manage the research grant funds and receipt of written progress reports from award recipients. * Customer Service: Confer with suppliers about invoice issues, request new supplier setups as needed, enter internal and external invoices for lab services. Assist and resolve billing issues for internal or external invoices. * Human Resources: Completes Human Resources work processes such as entering job postings for new positions/new hires and onboarding new employees. * Working Relationships: Regular, reliable, and non-disruptive attendance is an essential job duty along with creating and maintaining a collegial, harmonious working relationship with staff, suppliers, and community. Knowledge, Skills and Abilities: * Strong self-management skills and ability to work independently. * Ability to handle multitasks to meet project timelines. * Knowledge and/or experience in reconciling accounts, procurement policies, spreadsheets, and ability to initiate problem-solving skills. * Strong communication and interpersonal skills. * Be willing to accept supervision. * Ability to resolve problems with vendor invoices and payments. * Knowledge and understanding of accounting practices. * Possess strong organizational and prioritization skills for efficient and effective work. * Demonstrate ability to adjust to and manage change. * Exhibit a cooperative and approachable attitude and demeanor. Qualifications: Minimum Qualifications
Preferred Qualifications
Additional Information: Salary Information: Required Documents to Apply: Optional Documents: Recruitment Contact Information: All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS Please do not send to listed recruitment contact. Pre-employment Screening Requirements:Criminal Background Check, Motor Vehicle Reports CheckThe University of Arkansas System Division of Agriculture may conduct pre-employment background checks on certain positions for applicants being considered for employment. The background checks may include a criminal background check and a sex offender registry check. Required checks are identified in the position listing. A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position. Background check information will be used in a consistent, non-discriminatory manner consistent with the state and federal law. The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act. Constant Physical Activity:Hearing, Manipulate items with fingers, including keyboarding, Talking Frequent Physical Activity:Sitting Occasional Physical Activity:Standing Benefits Eligible:Yes | |