Apprenticeship Operations Assistant

Apprenticeship Operations Assistant

Hourly Rate: $16.69

This position is a grant-funded, on-campus, part-time, up-to 19-hour appointment based in Champaign, Illinois.

Applications accepted through Thursday, January 23rd, 2025.

The Apprenticeship Operations Assistant supports employer-sponsored students by serving as a dedicated resource throughout Parkland College's enrollment process. This position is responsible for guiding students from their initial application through class registration, ensuring a seamless and supportive experience. By maintaining accurate records, coordinating events, and fostering collaboration among stakeholders, this role directly contributes to the success of work-based learning programs and the achievement of organizational goals.

Applicants must submit:

• An online employment application
  
• Cover letter
  
• Resume or CV
  

Essential Job Functions:

• Facilitate enrollment operations for employer-sponsored students.
• Guide prospective and continuing employer-sponsored students through the work-based learning program enrollment process with admissions, assessment, course selection, and enrollment.
• Maintain daily communication with students, employers, faculty, and internal departments regarding work-based learning enrollment and related activities.
• Coordinate on-site assessment testing with Assessment Center staff and employers to ensure students meet placement requirements.
• Plan student orientation events to complete necessary Parkland College and USDOL paperwork and provide an e-tools overview to new students.
• Collaborate with Campus Tech Services and Learning Commons staff to coordinate and host bulk laptop checkout events for program students.
• Maintain accurate apprentice records in USDOL Rapids software and the College ERP system, ensuring compliance with all relevant requirements.
• Prepare and distribute midterm and final grade reports to employers and sponsors in a timely manner.
• Other duties as assigned.

Minimum Requirements:

• High school diploma or GED equivalent.
• One (1) year professional office experience
• Work collaboratively in Office 365 applications including shared files.
• Ability to learn and use new technology and software quickly.
• Ability to prioritize, handle a complex workload, and meet tight deadlines.
• Strong written and verbal communication skills.
  
• Ability to multitask and work with minimal supervision.
• Attention to detail with emphasis on accuracy and quality.
• Must successfully pass a criminal background check with fingerprinting.
• In an effort to comply with SURS return-to-work restrictions for employers (40 ILCS 5/15-139.5), candidates for employment at Parkland College must either not be a SURS annuitant or must be willing to suspend his/her SURS annuity upon employment. This applies to all SURS annuitants except those receiving their annuity under either the Self-Managed Plan (SMP) or by lump sum payment.
  

Apply for this position using the Apply Now button at the top or bottom of this posting. Applications not submitted through https://www.parkland.edu/careers will not be considered.

Please monitor your email, including spam or junk mail folders, for future correspondence from Parkland College Human Resources.
For further information on the application process, please contact Parkland College Human Resources at 217-351-2220.

Applicants with disabilities may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process.

Requests may be submitted by contacting Human Resources at 217-351-2220 or by emailing hr@parkland.edu.

Equal Opportunity Employer