Extern Coordinator Medical Office Administration

The Externship Coordinator assigns, tracks and reports all activity related to the externship portion of the institution's programs. This role facilitates the student's transition from classroom to externship. As a program faculty member and representative of the Academic Affairs Department, they are responsible to assure attainment of student training objectives for the externship in qualification for graduation.

Provide support and guidance to students to place them in externships
• Work with partners and businesses to develop new externship sites
• Assist in the development of student job leads and advise externs as needed
• Working with the Program Director, in consultation with the Academic Dean, assign students to their externship sites
• Achieve assigned extern to hire metric of 50%
• Attend and direct assigned externship orientation
• Participate in commencement ceremonies
• Manage necessary activities to provide site coordination and support
  • Conduct site visitations, as needed, for assigned externs, completing site visitation reports and documentation on a timely basis
  • Assure prompt and accurate receipt of requisite reports from students and sites
  • Coordinate with local campus extern coordinators to meet externship outcomes
• Coordinate the exchange of externship information and communication with internal stakeholders and partners to track and report on externship outcomes and objectives
• Supervise externship training in compliance with Academic Affairs Department policies and guidelines
  • Review all externship evaluations and direct information, as appropriate, to the Program Director
  • Attend staff, departmental and Advisory Board meetings as directed
  • Maintain a log of outside activities and furnish to the Program Director
  • Assure compliance with all School policies and procedures
  • Assist with PAC meetings as requested
  • Remain current on developments, practices and procedures, and equipment relating to their program and professional specialty
• Instruct classes as needed
• Other duties as assigned.

Licenses / Certifications

• Must meet appropriate teacher qualifications for the state and program
• Licensure - Varies by state, campus location, course and accreditation and licensing requirements
• Education - Varies by state, campus location, course and accreditation and licensing requirements
• Experience - Varies by state, campus location, course and accreditation and licensing requirements

Education / Experience

• Minimum two (2) years of hands-on front office administration experience (preferred)
• Minimum of one (1) experience with Medicaid/Medicare claims, scheduling, patient accounts, and patient billing (preferred)

Skills

• Proficient with medical file coding (CPC or AAPC preferred)
• Basic Marketing and/or sales experience (preferred)

Standard Abilities

• Able and willing to:
  • Communicate, think, learn, and reason
  • Use computers and computer systems (including hardware and software) to process transactions, store documents, enter data, or perform assigned tasks
  • Safely ambulate and/or maneuver when on-site at Company locations
  • Demonstrate and utilize active listening, inductive reasoning, information ordering and category flexibility
• Ability to use good judgment, problem-solving and decision-making skills
• Ability to maintain confidentiality and manage sensitive information with discretion
• Ability to work in a fast-paced environment where deadlines are essential and multiple projects are worked simultaneously
• Ability to gain, understand and apply information and data as it relates essential functions of the position
• Ability to foster long-term relationships with stakeholders

Work Environment

• Work is performed indoors in a climate-controlled environment when on site at assigned company location. Employees must be able to safely ambulate when on company premises
• This position is designated as
  • Remote: Employees must meet minimum technical standards for eligibility and participation
• Travel Requirements
  • No travel required

- We are an Equal Opportunity Employer and do not discriminate against applicants or employees due to race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, age, disability, genetic information or any other federal, state or local protected class.

- Job descriptions are not intended as, nor should be construed to be, exhaustive lists of all responsibilities, skills, efforts, or working conditions associated with a job. They are intended to be accurate reflections of those principal job duties and responsibilities essential for making fair pay decisions about the job.