Fleet Specialist

Fleet Specialist

Position Summary

The Fleet Specialist oversees the daily operations and activities of the CFS Fleet Department, including maintenance and procurement. This role manages equipment and property to ensure safe, productive, and cost-effective fleet operations. The Fleet Specialist collaborates with various departments to meet program needs and implements long-range plans for return on investment strategies.

Key Responsibilities

• Plan, direct, and evaluate the daily operations and activities of the CFS Fleet Department.
• Act as the primary liaison between the Fleet Department and other program departments, collaborating with Senior Leadership, Assistant Directors (ADs), and Residential Managers (RMs) to meet program needs.
• Work with division and department leaders to prepare and implement strategic long-range plans (three to five years) with input from Senior Leadership. Assist in setting and managing departmental goals, objectives, training, policies, and procedures, suggesting modifications as needed and ensuring team accountability.
• Maintain comprehensive cost management records and regularly assess the fleet's profitability. This includes the management of DOT parking permits, EZ-Pass, gas cards, and GPS systems.
• Conduct quality control and safety inspections of fleet and equipment, ensuring adherence to safe work procedures and internal policies. This includes monitoring the EZ-pass, gas card, and GPS systems dashboard to oversee usage and detect any discrepancies or irregularities. Additionally, ensure the assignment and management of Geofob.
  Driver assignments, administer the organization's driving test to new drivers, manage and ensure the completion of Defensive Driving Courses by all agency-approved drivers, and ensure that all vehicle tickets have been paid by the employees.
• Must attend and participate in professional group meetings to maintain awareness of new industry trends and developments. Incorporate new developments to provide a competitive advantage and actively contribute to the CFS "work safety committee" to ensure a safe work environment.
• Manage CFS's fleet management program, including acquisition, leasing, utilization, preventative maintenance, repair, and replacement of vehicle and equipment fleet. Contribute to the annual budget development for vehicles, equipment, materials, and supplies, as well as monitoring and approving expenditures.
• Ensure effective management and oversight of all tools, materials, supplies, and equipment inventory.
• Maintain records to track vehicle registrations, titles, etc. Ensure ongoing compliance with all applicable federal, state, and local safety and environmental regulations.
• Performing other related duties as assigned.

Competencies

• Expertise in fleet and equipment management, with advanced proficiency in Microsoft Office applications and mobile technologies.
  
  
• Proven ability to build partnerships and collaborate effectively with others to achieve shared objectives, establish credibility, and influence key stakeholders.
  
  
• Exceptional communication skills, including the ability to craft professional written materials and deliver impactful verbal presentations.
  
  
• Strong planning and organizational abilities, characterized by attention to detail, multitasking proficiency, and the capability to thrive under pressure while meeting deadlines.
  
  
• Self-motivated and capable of working independently, taking initiative, setting priorities, and driving projects to successful completion.
  
  
• Adept at fostering positive interpersonal relationships and demonstrating strong presentation skills in interactions with clients and colleagues.
  
  
• Advanced problem-solving, analytical, and decision-making capabilities.

• Exhibits a positive attitude, integrity, and a deep sensitivity to social and cultural diversity.
  
  

Education and Experience Requirements

• Bachelor's or associate degree in a related field.
• High School Diploma with a minimum of three (3) years of progressive responsibility in fleet and equipment management; or an equivalent combination of education and experience to meet the essential functions of the position.

Salary and Benefits

$55,000-$63,000

Comprehensive Benefits Package offering medical/hospitalization, dental, vision.

Short- and Long-Term Disability

401(k) Retirement plan; generous time off benefits.

Tuition Reimbursement

Opportunity for career growth.

Professional development opportunities.

CFS is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, marital status, age, physical or mental disability, disability or veteran status, or any other category protected by applicable federal, state, or local laws.

Please submit your resume and cover letter for consideration to KMaitland@cfsny.org

Enthusiastic - Shows intense and eager enjoyment and interest
Innovative - Consistently introduces new ideas and demonstrates original thinking
Team Player - Works well as a member of a group
Functional Expert - Considered a thought leader on a subject
Detail Oriented - Capable of carrying out a given task with all details necessary to get the task done well

Peer Recognition - Inspired to perform well by the praise of coworkers
Self-Starter - Inspired to perform without outside help
Growth Opportunities - Inspired to perform well by the chance to take on more responsibility
Flexibility - Inspired to perform well when granted the ability to set your own schedule and goals
Goal Completion - Inspired to perform well by the completion of tasks
Ability to Make an Impact - Inspired to perform well by the ability to contribute to the success of a project or the organization

Bachelors (required)
High School (required)

3 years: *Bachelor's or associate degree in a related field.
*High School Diploma with a minimum of three (3) years of progressive responsibility in fleet and equipment management; or an equivalent combination of education and experience to meet the essential functions of the position.
(required)