Accounting Supervisor

Vaco
$80,000.00 / yr
United States, Florida, Orlando
Jan 07, 2025
Description Supervise accounting staff and provide appropriate training and development. Trust Accounting - ensure the proper recording of trust accounting receipts, disbursements, and account reconciliations to comply with trust accounting rules as mandated by local jurisdiction. Accounts payable - ensure the proper processing of requests submitted through the AP system to meet firm guidelines. Billing - function as liaison between attorneys and clients to manage client billing inquiries, and work with billing department to resolve any issues. Disbursement credits - process client refunds in accordance with firm guidelines. Accounts Receivable Write-Offs - enter requested write-offs, facilitate approvals by providing executive summary and attaching all necessary documentation. Review and resolve short pays - determine the reason for the adjustment and consult with attorney to determine if the disputed amount should be accepted or appealed. Prepare monthly projected collections and assist Office Administrator with client collections. Distribute monthly statements of account where appropriate. Advise accounting and billing staff regarding discrepancies with client rates, trust and unapplied cash, late time, disbursements, and any other issues pertaining to the financial wellbeing of the firm and office. Deliver training on firm accounting functions for all Orlando new hires. Monitor unallocated reports and communicate with billing attorneys to determine proper payment resolution. Research and identify unknown payments. Respond promptly to requests from attorneys, staff, and clients for ad hoc review and reporting requests. Perform other duties as assigned. Requirements: High school diploma or GED and 5+ years of progressively responsible accounting experience required; bachelor's degree in accounting, finance, or business preferred. Law firm experience is strongly preferred. Must be proficient in Microsoft Suite programs with advanced knowledge in Excel. Excellent written and verbal communication skills. Exceptional interpersonal and leadership skills. Exercise discretion with confidential and sensitive information and use good judgment while prioritizing needs of the firm. Ability to work well under pressure and quickly adapt to changing priorities. Ability to complete the essential functions of the role with or without reasonable accommodations. Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.