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Position Summary:
Davidson College Dining Services is seeking an experienced Accounts Payable Specialist to join our team. This 9-month, full-time position plays a vital role in ensuring all payment requests are properly approved, documented, and processed efficiently. The Accounts Payable Specialist manages all accounts payable functions, including processing invoices, cutting checks, reconciling vendor statements, and preparing monthly accruals. This role supports the accounting department and contributes to the accurate and timely preparation of financial statements, while ensuring vendors are paid according to agreed terms to avoid service interruptions and optimize cash flow. During the academic year, Davidson Dining Services operates seven days a week, providing three meals daily to students, faculty, staff, and guests. Key Responsibilities:
- Accounts Payable Management:
- Process invoices, expense reports, vendor payments, and credit card statements while ensuring accuracy and adherence to college policies.
- Verify appropriate documentation and approval for all payment requests.
- Enter approved invoices and obligations into the accounts payable system for timely payment.
- Prioritize invoice processing to take advantage of discounts and avoid penalties.
- Vendor Relations:
- Establish and maintain relationships with vendors.
- Respond to vendor inquiries about payment status and resolve aged invoice discrepancies.
- Reconcile vendor statements with accounts payable records and communicate any outstanding issues.
- Record Keeping and Compliance:
- Maintain accurate and historical financial records.
- Ensure compliance with IRS requirements, including managing W-9 forms and vendor agreements.
- Provide supporting documentation for audits.
- Reporting and Reconciliation:
- Review and audit financial reports to ensure alignment with policies and procedures.
- Reconcile processed work by verifying entries and ensuring balance accuracy.
- Administrative and Team Support:
- Act as a backup for the Office Manager.
- Cash handling for Concessions and cash bar for catering.
- Assist in special event coordination and program administration as needed.
- Perform other duties as assigned.
Qualifications:
- Education & Experience:
- Associate's degree in accounting or finance preferred.
- At least 2 years of relevant accounting or finance experience.
- Technical Skills:
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) is required.
- Experience with accounting systems such as Oracle is preferred.
- Solid understanding of basic bookkeeping, accounts receivable, and accounts payable principles.
- Soft Skills:
- Strong organizational skills with keen attention to detail and accuracy.
- Excellent time management skills and ability to meet deadlines in a fast-paced environment.
- Strong interpersonal skills and a team-oriented attitude.
- Other Requirements:
- Ability to quickly learn and adapt to new systems and processes.
- Understanding of college policies and procedures, and ability to communicate them effectively.
- Action-oriented and ethical with a proven ability to prioritize tasks and meet goals.
Working Conditions Physical Demands
- Balancing
- Carrying
- Lifting
- Pulling / Pushing
- Walking
- Repetitive Movement
- Standing
- Bending
- Reaching
- Twisting
- Driving
- Climbing
Environmental Hazards
- Chemicals
- Confined Spaces
- Dust / Fumes
- Indoor Temperature Extremes
- Noise
- Darkness / Poor Lighting
Lifting Required: twenty-five pounds. Travel Required: Less than 5%. Night and Weekend Work Required: Yes Seasonal Responsibilities: This is a 9-month, 40-hour-per-week position aligned with the academic calendar. Work is varied and may include non-routine tasks at times. Benefits
- Insurance is available.
- Holiday pay.
- Vacation hours accrual.
- Sick time accrual.
- Meals are included during the employee's normal work hours.
Information about how to submit an application can be found at https://employment.davidson.edu
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Davidson College
sick time
Jan 08, 2025