Executive Assistant for the Department of Family and Community Medicine

The School of Medicine Department of Family and Community Medicine

The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be especially well organized, flexible, and enjoy the challenges of supporting an administrative team of diverse people and programs. The ability to interact with people (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role.

1. Promote the mission, vision, and values of the department while managing a small administrative support team.

2. Provide full executive support to the Chair, Vice Chair for Faculty Affairs, and Vice Chair for Clinical Affairs.

3. Provide administrative support to the Department Administrator.

4. Prioritize and manage multiple projects/processes simultaneously, collaborating with the Department Chair, Vice Chairs, and Department Administrator on key decisions and overseeing documentation and deadlines.
a. Faculty Evaluations
b. Promotion & Tenure
c. Department events
d. Workshops
e. Guest Speakers
f. Faculty and Staff Recruitment
g. Focused Professional Practice Evaluation (FPPE)
h. Ongoing Professional Practice Evaluation (OPPE)

5. Responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex meetings, of which could be private and/or sensitive in nature.

6. Responsible for day-to-day office operations.

7. Prepares and drafts complex documents such as forms, memos, letters, and presentations for both internal and external audiences, ensuring accuracy through proofreading for grammar, spelling, and formatting.

8. Drafts meeting agendas, attends meetings, and takes detailed minutes for distribution.

9. Coordinate travel arrangements for management, physician recruitment, physician education, conferences, etc.

10. Implement organization strategies for pertinent documents (faxes, mail, scan documents, etc.) kept in office - educate teammates and providers.

11. Make purchases for administration office.

12. Willingness to occasionally adjust work hours outside of the standard

This position will support the overall School of Medicine mission to save and improve lives - through exemplary education, research, and patient care. Create and sustain a diverse and inclusive environment for all constituents.

Monday - Friday, 8:00 a.m. to 5:00 p.m.

Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary.

Hiring Range: $18.50 - $26.34 hourly
Grade: GGS-008
University Title: EXECUTIVE ASSISTANT
Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

In addition to filling out the online application please provide a Resume.

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Values Commitment

We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.

Equal Employment Opportunity

The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call the Director of Employee and Labor Relations at 573-882-2146.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.