Workplace Occupancy Coordinator (R50027585)

OVERVIEW OF THE COMPANYFox Corporation Under the FOX banner, we produce and distribute content through some of the world's leading and most valued brands, including: FOX News Media, FOX Sports, FOX Entertainment, FOX Television Stations and Tubi Media Group. We empower a diverse range of creators to imagine and develop culturally significant content, while building an organization that thrives on creative ideas, operational expertise and strategic thinking. JOB DESCRIPTION

The Workplace Occupancy Coordinator is a member of our Workplace Team, dedicated to helping to optimize space utilization and supporting data-driven decision-making within the Workplace Team (which is a part of the larger Real Estate department). The Workplace Occupancy Coordinator will coordinate, collect, and input data from various departments for analysis and reporting. The Workplace Occupancy Coordinator will assist in creating occupancy plans and executive reports. The Workplace Occupancy Coordinator will maintain the integrity of space data through regular audits at both on-site and off-site locations. Space Management duties include inputting and managing lease agreement data, facilitating the maintenance and accuracy of office floor plans, and reporting and tracking physical space changes and personnel movements, including new hires and terminations. The Workplace Occupancy Coordinator will participate in construction and IT/software project meetings, providing support and taking notes as needed. The Workplace Occupancy Coordinator will contribute to project-based work, ensuring alignment with occupancy and space management goals. This position will also have administrative functions such as monitoring and responding to all occupancy-related questions. The Workplace Occupancy Coordinator will track and manage invoices for the Workplace team and support the creation of executive decks and presentations.

A SNAPSHOT OF YOUR RESPONSIBILITIES

Data Collecting and Reporting

• Analyze and synthesize space management data for decision-making insights
• Input data from several sources into the facility management program (FMI)
• Process all moves, new hires, and terminations
• Provide data and analysis for strategic facilities decision support using FMI and Power BI

Space Management

• Create accurate pictures of space/employee usage using a Facility Management program (FM Systems - FMI)
• Audit and survey sites in person, on-site and off-site, for data accuracy; update records as needed
• Update seating assignments and office layout changes for staff
• Maintain precise floor plan details and space data
• Report any structural or furniture layout changes to the Workplace Team so they can create changes in the facility management system (FMI)
• Update and maintain lease information

Project Support

• Track and listen in on furniture or construction project meetings we are involved in, inputting information in team document
• Track and listen in on calls/meetings regarding department software

Administrative Duties

• Manage move or occupancy-related communication
• Manage invoicing for the team
• Create and maintain shared Box folders for projects or reporting
• Track all department work - Current and future on Monday.com
• Support to Workplace Team as needed
• Support for the creation of executive decks and presentations
• Order supplies when needed
• Manage vendors and process invoices

WHAT YOU WILL NEED

• Experience in the Occupancy Planning field or a detailed, report-oriented environment
• Experience in PowerPoint for presentations and Executive decks/reporting
• Medium to high level of computer experience working in a database environment
• Basic arithmetic as it relates to processing of purchase orders, billing, and invoices
• Basic to mid-level knowledge of apps such as SLACK, Quip, Box
• Knowledgeable with MS Office, especially Excel
• Not be afraid of data entry (data is our friend)
• Ability to read and understand CAD drawings
• Ability to communicate effectively with employees at all levels of the company
• Ability to organize large volumes of data related to report generation and know and understand VLOOKUP and create Pivot tables
• Able to follow directions
• Detail oriented and very organized
• Written communications
• Learn new apps or software quickly
• Good customer service skills
• Working and communicating using Slack and Zoom to chat or Box for documents
• Problem-solving

NICE TO HAVE BUT NOT A DEALBREAKER

• Experience working in and understanding an IWSM program such as FMI (FM Systems), or any similar workplace software or multi-layered databases
• Experience in working around or tracking construction projects and software launches, which involves timelines, deadlines, and managing expectations
• Experience at a studio lot or entertainment environment
• Experience with complicated processes that interact with each other
• Furniture experience
• Belong to or certified with IFMA or BOMA
• Knowledge of Space IQ, EMS, WorkDay, Power BI, Coupa, Outlook
• Skills with Monday.com
• Flair for graphic presentations in reporting

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories consistent with applicable law.

Pursuant to state and local pay disclosure requirements, the pay rate/range for this role, with final offer amount dependent on education, skills, experience, and location is $22.25-31.25 per hour for high cost labour markets such as but not limited to New York City and Los Angeles, $18.50-26.00 per hour for all other US locations. This role is also eligible for various benefits, including medical/dental/vision, insurance, a 401(k) plan, paid time off, and other benefits in accordance with applicable plan documents. Benefits for Union represented employees will be in accordance with the applicable collective bargaining agreement.

View more detail about FOX Benefits.