Chief Administrative Officer
Job Summary The Chief Administrative Officer (CAO) serves as the administrative leader for the Institute for Human Genetics (IHG) and a key strategic advisor to the IHG Director for all administrative operational matters. The CAO reports to the IHG Director and indirectly to the Vice Dean of Finance and Administration for the School of Medicine.
In collaboration with the Director, the CAO functions as a strategic planning partner, providing skillful administrative, operational, and financial management at all sites. The CAO oversees all strategic and functional activities within the IHG, including financial and personnel management, compliance, risk management, resource planning, and space allocation, and the administration of systems supporting the institute's research and teaching goals. The CAO works to maximize the utilization of all department and program resources and to provide and maintain administrative excellence in all aspects of the IHG.
The CAO has administrative operations responsibility for more than 13 paid staff and 9 faculty personnel, as well as the 3 students, 5 postdocs, and 6 paid specialists.
Effectively managing existing collaborative agreements demands the capability to negotiate, resolve issues, and build consensus with administrators and faculty outside the Institute, with whom this unit does not have a formal reporting relationship. These partnerships are crucial, and the CAO must adeptly guide them through potentially challenging administrative transitions.
The CAO will oversee all aspects of meetings, seminars, journal clubs, workshops, and symposiums, providing strategic direction and ensuring successful execution. This role involves supervising logistics, including scheduling, venue arrangements, catering, and participant communication, while monitoring budgets to ensure fiscal responsibility. With strong leadership and organizational skills, the CAO will anticipate challenges, facilitate solutions, and ensure smooth operations and high-quality outcomes.
In addition to strategic planning and managing the IHG's overall operations and financial viability, this position must respond and adapt to new campus and school-level initiatives. This role is recognized as an influential leader within the University. This position is expected to actively participate and provide input on campus and school committees, representing the needs of IHG and acting as a representative of the school and its broader set of constituents when needed. This role is also expected to engage in university service commitments such as serving as a Skelly Officer and Step One Officer and serving on committees such as Funds Flow 2.0 Workgroups, Enterprise Resource Planning System groups, SMAC, etc. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $105,900 - $206,300 (Annual Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html Department Description The Institute for Human Genetics (IHG) is a basic science ORU that continues to experience membership growth and expansion into clinical genetics with the Genomic Medicine Initiative. Our work encompasses population science, basic science, biocomputational, bioethics, clinical practices, and research. Our faculty membership (95 and growing) spans all schools and most departments. Our core, led by Director Nadav Ahituv and six Executive Committee members (Ryan Hernandez, Mary Norton, Louis Ptacek, Aleks Rajkovic, Matt State, Jimmie Ye, Yin Shen, Joyce So, David Erle), provides leadership for the activities of the Institute.
The IHG currently consists of 13 research, administrative, and management staff members, 5 postdoctoral researchers, and 6 NFAs. It also supports 9 faculty members. All personnel are located in adjoining spaces on the 9th floor of the Medical Sciences and Health Sciences buildings. In addition, we have NFAs and staff from other departments working with faculty in our space.
The IHG total expenses for the fiscal year 24 is $17M.
Our faculty and staff are committed to building a diverse community that is welcoming and supportive, one that will nurture education, patient care, and research. Required Qualifications
- Bachelor's degree in related area and / or equivalent experience / training
- 6+ years of progressively responsible academic and financial management experience, or equivalent experience, encompassing financial management, strategic planning and organizational development, and human resource management and/or equivalent experience/training
- 5+ years of lead/supervisor/manager experience. Excellent leadership abilities to oversee multiple functions through subordinate managers
- Broad knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and / or personnel management under labor contract(s) and personnel policy
- Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; and / or accounting and payroll
- Strong verbal and written communication skills; ability to influence / persuade all levels of staff
- Skills in organization and customer service to effectively manage multiple important priorities. Proven ability to organize department work functions in an efficient and effective manner
- Broad knowledge of common organization-specific and other computer application programs
- Skills to work collaboratively with other locations
- Proven skills to quickly evaluate complex issues and identify multiple options for resolution
- Demonstrated management and conflict resolution skills to effectively lead and motivate others
Preferred Qualifications
- Master's degree in related area
- Experience with UC and UCSF system-wide policies and procedures regarding financial, contractual, administrative, construction design, environmental health and safety, fire safety, space utilization, and facilities management procedures
- Experience managing and/or overseeing facility maintenance operations and personnel in a research related facility
About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide. Equal Employment Opportunity The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Job Code and Payroll Title 000547 ADMIN MGR 1 Job Category Education, Professional (Non-Clinical), Professional and Managerial Bargaining Unit 99 - Policy-Covered (No Bargaining Unit) Location San Francisco, CA Campus Parnassus Heights (SF) Additional Shift Details M-F, 8am - 5pm PST |
University of California - San Francisco Campus and Health
Jan 16, 2025