Payroll Manager

Position Description:

Every day, in ways both big and small, the Medical College of Wisconsin (MCW) is impacting lives for the better. MCW ... changemaking for a healthier Wisconsin. In the role of a Payroll Manager you will be working in Finance and Administration.

Purpose

Responsible for efficient operation of the day-to-day activities of the Payroll Office. Through management of the payroll team members, ensure all payroll processing is completed in a timely, accurate and efficient manner, including timekeeping system pay file processing, payments to employees, distribution of pay to external agencies, responses to department or agency inquiries, and all other transaction processing. Provide professional guidance to and coordinate work activities of team members. Ensure highest level of customer service provided for area of responsibility. Manage all payroll, labor distribution, and timekeeping related applications implementation, development, testing, maintenance, and support processes.

Primary Functions

• Manage the daily activities of the payroll team. Coordinate the training of new employees and the cross-training of current employees, conduct employment interviews and annual performance reviews. Mentor team members to continue professional growth based on professional abilities and develop a key payroll team leader.
• Manage all tasks within the Payroll Office including distribution and adjustment of work assignments while ensuring high customer service standards are met. Provide coverage for the payroll team members as needed due to vacations, illness or heavy workloads ensuring that all work is completed timely.
• Responsible for the successful processing of the semi-monthly and monthly payrolls including internal reporting, additional compensation payments, overpayments and adjustments, involuntary deductions and disbursements, benefit deductions, taxable benefit inclusions, tax payments and employee disbursements.
• Manage, as necessary, the ADP Tax Compliance outsourcing arrangement to ensure timely, accurate federal and state tax payments, tax filings, preparation/delivery of employee W-2 tax documents, and corrected W-2 and amended tax returns.
• Ensure compliance with all internal and external audits and IRS and multi-state regulations as they relate to payroll activities. Prepare and distribute payroll reports in support of MCW's annual workers' compensation audit. Maintain knowledge of and analyze government regulations related to payroll.
• Manage the automated labor distribution processes and the associated workflow processes. Ensure labor distribution actions are monitored for process errors and all errors are addressed timely to ensure employee labor schedules are accurate within Oracle Labor Distribution.
• Manage the timekeeping processes to include communications, user training, system functionality, and testing.
• Develop proficiency within the current Oracle Payroll System to ensure accurate and efficient recording of information pertaining to the payroll process. Assist with training end-users and payroll team members on the applications provided and payroll policies enforced. Conduct individual informative/educational/policy sessions with department personnel as needed. Coordinate testing of payroll, labor distribution and timekeeping system patches. The implementation to Workday software is in process to replace Oracle.
• Manage the year-end 1042 foreign tax filing with the IRS. Remit federal tax withholdings, enter payment information into the foreign taxation system for inclusion in the 1042 tax filing, and generate recipient 1042S forms for employees and AP payments made to foreign individuals and organizations. Prepare corrected 1042S tax documents as necessary.
• Respond to and resolve employee and department inquiries and issues that the payroll team members are unable to handle. Monitor service to departments to ensure the best possible service.
• Maintain working knowledge of the latest technological and computer advances in payroll management. Provide recommendations and work plans for advances that will allow MCW to utilize the latest technology to provide maximum operational efficiency.

Knowledge - Skills - Abilities

Excellent verbal and written communication skills. High standards of productivity and accuracy. Excellent service attitude. Good management skills including the ability to work and motivate others to work at a fast pace in a high-volume environment. Excellent computer and data entry skills. Good analytical and problem-solving skills. Knowledge of federal and state labor, employment and tax laws.

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Preferred Schedule:



Monday - Friday 8:00 am - 5:00 pm

Position Requirements:

Appropriate experience may be substituted for education on an equivalent basis

Minimum Required Education: Bachelor's Degree

Minimum Required Experience: 8 years of progressive Payroll experience

Preferred Education: Bachelor's Degree in Business Administration, Accounting or related field

Preferred Experience: Human Resource, Benefit, and Financial Systems experience

Field: Payroll/Benefits

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Pet Insurance
• On campus Fitness Facility, offering onsite classes.
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a full list of positions see: www.mcw.edu/careers

For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits

Eastern Wisconsin is a vibrant, diverse metropolitan area. MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine. MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community. For more information, please visit our institutional website at https://www.mcw.edu/departments/office-of-diversity-and-inclusion.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination


The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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