Program Associate - Administrative & Engagement

Medical College of Wisconsin
parental leave, paid holidays, tuition reimbursement, 403(b)
United States, Wisconsin, Milwaukee
Jan 30, 2025
Position Description: The Neuroscience Research Center (NRC) is seeking a highly organized and creative Program Associate to support both the communications and administrative needs of the center. This role is equal parts strategic communicator and administrative assistant, making it ideal for someone who enjoys both crafting impactful messages and ensuring smooth day-to-day operations. In this role, you will handle NRC's internal communications efforts, developing innovative strategies to engage stakeholders and highlight our cutting-edge research through newsletters, social media, and marketing materials. At the same time, you will serve as the primary administrative assistant to the NRC Director, managing schedules, coordinating events, handling travel logistics, and ensuring efficient operations. Join us in advancing the frontiers of human neuro-health through creativity, collaboration, and a shared commitment to making an impact! Primary Functions Administrative Support & Operations Serve as the primary administrative assistant to the NRC Director, managing schedules, meetings, and correspondence. Coordinate travel arrangements for seminar speakers and guests. Assist in planning and executing NRC events (seminars, symposiums, annual Imagine More Dinner). Organize and maintain the NRC Member Database. Manage office supply inventory and general office organization. Support onboarding of new NRC employees and maintain internal communication processes. Ensure smooth day-to-day operations of the NRC neighborhood (physical space updates, communications, etc.). Communications & Outreach Develop and execute communication strategies for NRC events, seminars, and initiatives. Create compelling marketing materials, newsletters, and social media content (LinkedIn, Meta, X). Manage email campaigns using Campaign Monitor and other platforms. Collaborate with internal teams to promote NRC's work to its 200+ members and external audiences. Coordinate and maintain NRC's website content. Attend internal brand strategy meetings to align communications with MCW standards. Build relationships to expand audience engagement through innovative communication methods. Preferred Schedule: 8A-5P M-F Position Requirements: Specifications Minimum Required Education: Bachelor's Degree Minimum Required Experience: 1 year Preferred Education: Communications or related field Preferred Experience: Experience in organic social media strategy. Basic content creation using Canva and/or Adobe platforms. What to Expect Team & Culture You'll be joining a tight-knit, supportive team that values creativity, connection, and collaboration. The NRC team operates with empathy and a shared passion for neuroscience research, making it a fantastic environment for professional growth. Growth & Opportunities Gain hands-on experience in communications strategy within a leading research environment. Build a strong portfolio of marketing materials and outreach campaigns. Develop event planning and organizational leadership skills. Work closely with NRC leadership, offering visibility and professional mentorship. Work Environment Hybrid schedule: 3 days on-site Flexible work environment with independent ownership of projects. Fast-paced and dynamic role with creative freedom in outreach and promotions. Exposure to cutting-edge neuroscience research initiatives. Additional Information Ideal for early-career professionals in communications, marketing, or nonprofit administration. Experience with Canva, Adobe Suite, and Microsoft Office is a plus. Strong writing, project coordination, and problem-solving skills are essential. MCW Benefits and Total Rewards Outstanding healthcare coverage, including Health, Vision, and Dental, with Flexible Spending options. 403B retirement package. Competitive vacation and paid holidays. Tuition reimbursement. Paid parental leave. Wellness reimbursement. On-campus fitness facility offering onsite classes. Additional discounted rates on select cell phone plans, local fitness facilities, Milwaukee recreation, entertainment, and more. For a full list of available positions, visit www.mcw.edu/careers. For a brief overview of our benefits, visit MCW Benefits Overview. #LI-FL1 MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic. .