Associate Buyer Procurement

Job Title: Associate Buyer

Location: Central Islip, NY

Office requirement: on-site daily

Hours: 8:30 a" 5:00

Salary: $60K - $65K + bonus

Benefits: start on day 1, medical, dental, 401K 100% match of up to 5%

The Associate Buyer will manage the P 2 P (procurement 2 payment) process for materials, Opex and Services, ensuring cost-effective purchasing while maintaining quality and compliance standards. This role involves supplier management, negotiation, and process optimization and continuous improvement, Automation, develop Reports to support the organization's operational needs.

Key Accountabilities

• End-to-End procurement process, RFQ, negotiation, ensuring requests are fulfilled on time deliveries, right price and on time payment. Focus and resolve payment queries invoices.
• Create and manage Purchase Orders (PO) based on Purchase Requisitions (PR) using SAP for services, contracts, lab consumables, and miscellaneous items, ensuring accuracy and alignment with end-user requirements.
• Work closely with end users to procure Opex and Services (labware, lab chemicals for testing/calibration, PMP so on).
• Develop and maintain strong, professional relationships with suppliers/vendors to ensure compliance with quality standards and timely delivery of goods and services.
• Negotiate pricing, terms, and conditions with suppliers and vendors to achieve favorable outcomes while meeting organizational requirements.
• Identify, evaluate, and develop alternative vendors to diversify the supply base, mitigate risks, and ensure continuous supply. Conduct thorough assessments to ensure new vendors meet quality, cost, and delivery standards.
• Monitor and evaluate supplier performance. Implement corrective actions as necessary to ensure that quality, cost, and delivery targets are met.
• Plan and coordinate logistics activities to ensure efficient transportation and timely delivery of goods. Optimize shipping methods and routes to minimize costs and improve supply chain performance.
• Coordinate with the end user and utilize SAP to understand the current inventory to optimize inventory levels, ensure no stockouts situation
• Create and analyze PR-PO conversion reports, open order reports, and customized spend analysis reports to track and improve procurement processes.
• Identify opportunities for cost savings and process improvements. Implement strategies to enhance procurement efficiency and effectiveness.
• Maintain clear and effective communication with internal and external stakeholders to address issues, facilitate smooth operations, and ensure alignment with procurement strategies.
• Prepare detailed minutes of meetings to keep all relevant parties informed.
• Ensure all procurement activities comply with legal and organizational policies. Identify and mitigate risks associated with procurement activities.
• Propose and implement innovative solutions to improve procurement processes and drive strategic initiatives. Stay informed about market trends and industryas best practices.
• Manage the procurement of materials and components, ensuring that all materials meet the required specifications and are available to support production schedules. Work closely with suppliers to negotiate terms and secure the best discounted pricing.
• Addressing on time response from vendor for closure of deficiencies within desired timelines.

Educational qualifications:

• High school diploma required. Bacheloras degree / Diploma in Chemical/Engineering related field preferred

Relevant experience:

• 3+ years of experience in operations, procurement, vendor negotiation, project management supplier management, and logistics.
• Experience in materials/parts purchase, data analysis, reporting, and providing strategic insights, vendor negotiations, continuous improvement.
• Familiarity with procurement software tools, SAP, Microsoft Suite, GMP, and best documentation practices.
• Understanding of supply chain and inventory management systems, forecasting, and budgeting.
• Excellent analytical, problem-solving, and decision-making skills.
• Exceptional communication and presentation skills, with the ability to convey complex information clearly to senior management.
• Ability to work with Cross functional team to understand requirement for the procurement.
• Strong understanding of compliance and risk management principles in procurement and supply chain processes.
• Ability to stay updated on industry trends and apply best practices to improve organizational performance.
• Proven track record in vendor management, including alternate vendor development, database creation.