Vendors and Records Management Specialist

Working Title: Vendors and Records Management Specialist

State Role Title: Administrative and Office Specialist II

Position Type: Part-time - Wage / Part-time Salaried

Position Status: Part-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: Finance

Department: 100205 - Associate Controller - Operations

Pay Rate: Pay Range

Specify Range or Amount: $14.50- $16.81 per hour

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 04/08/2025

About JMU:

JMU is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. JMU offers several perks to all employees including:
* A Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.
* Free Access to the University Recreation Center (UREC): Employees can enjoy facility access and program registration privileges at UREC and University Park. This includes the climbing wall, equipment centers, and group exercise studios.
* A variety of voluntary benefits such as Pet Insurance, Identity Theft and Legal Protection Plans, and several other supplemental benefits.
* Holiday Breaks: The university is granted 12 holidays a year.
* Talent Development Trainings: The Talent Development department offers a wide variety of personal and professional trainings, eligible for all employees to join.

Visit our Benefits site to learn more about the benefits that James Madison University offers to part-time employees!

General Information:

The office of accounting technology within the office of accounting operations and disbursements is accepting applications for a Vendors and Records Management Specialist position to assist our team with duties related to accurate vendor data collection and vendor table maintenance, and general office duties.
* Part-time wage position with no benefits
* Hours are typically during normal business hours of 8am - 5pm, working on average 5-8 hours per day (no weekends required)
* Approximately 25-28 hours of work per week over the course of a calendar year
* On-campus position (not remote) in an office environment setting

Duties and Responsibilities:

• Practice detailed vendor maintenance procedures to ensure accurate information is captured
• Perform accurate vendor data collection and vendor table maintenance to meet the needs of the University, PeopleSoft Finance and Cardinal systems
• Scan documents into an electronic filing system
• Run reports in a timely manner and ensuring data is accurate
• Provide professional, courteous service to our internal and external customers while maintaining a positive attitude and work ethic.
• Willingness to learn accounting concepts, principals, and business processes to reconcile budgets.
• Willingness to perform additional tasks as needed and provide team support.
• Understand and maintain the confidentiality of financial and personal data used according to university policy, state and federal law.
• Understand and abide by the Finance Office Ethics Statement, as well as any internal controls established by management.

Qualifications:

Required:

• Demonstrated proficiency with computers, software applications and Microsoft Office applications, including Word, Excel and Outlook
• Demonstrated typing and data entry skills
• Knowledge of administrative practices and procedures
• Strong verbal and written communication skills
• Excellent customer service and people skills to provide a welcoming environment
• Ability to process detailed work with accuracy and efficiency
• Ability to manage confidential and sensitive information
• Ability to work independently, manage and prioritize multiple tasks with excellent problem-solving skills
• Must be available to work up to 28 hours per week during office hours of 8am - 5pm on a Monday through Friday schedule (5-8 hours per day, depending on schedule)

Additional Considerations

• Experience working with databases and/data entry
• Proficiency in advanced Microsoft Excel functionalities
• Knowledge of accounting concepts, principals, and business processes.
• Ability to learn technology applications quickly
• Previous office experience

Additional Posting Information:

This is a part-time wage, on-campus position (not remote) working an average of 25-28 hours per week over the course of a calendar year with no benefits.

Conditions of Employment:

Employment is contingent upon the successful completion of a criminal background check.

This is a part-time wage position working up to an average of 29 hours per week over the course of a calendar year with no benefits.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.