Administrative Assistant - Interior Design

Omni Hotels and Resorts creates genuine, authentic guest experiences at 60 distinctive luxury hotels and resorts in leading business gateways and leisure destinations across North America. Omni Hotels is known for its exemplary culture, authenticity to the markets in which we operate, innovation and exceptional service. Our commitment to career development has created tenure and loyalty that enables us to perpetuate our family atmosphere.

The Omni Hotels & Resorts Corporate Office is now seeking a full-time Administrative Assistant - Interior Design to join their team. Working within the Interior Design Department, you will report directly to the Creative Director, Vice President of Interior design to ensure all paperwork and projects are processed and completed on a timely basis in the order of established priorities.

Location: OH&R Corporate Office in Dallas, TX (on-site, not hybrid/remote).

Schedule: Monday - Friday 8:00am - 5:00pm

Manage calendars by scheduling internal and external meetings, conferences, and all vendor presentations and assist with recurring meetings, including, but not limited to, room and AV set up, agenda compilation, minute taking, etc.
• Schedule all outside vendor presentations
• Pull together PowerPoint presentations for internal team
• Monthly tracking and reporting in Oracle for design and construction projects.
• Prioritize incoming mail and aid with shipping outgoing departmental mail and couriered items
• Coordinate travel arrangements and prepare expense reports within Concur for multiple people
• Assist Accounts Payable with monthly reconciliation of American Express Ledger for air travel
• Manage office supplies ordering and budget
• Excellent verbal and written communication skills. Candidate will communicate directly with internal and external stakeholders on multiple projects
• Daily / Weekly / Monthly communication with hotel executives and executive assistants
• Compose memos and agendas/itineraries
• Assist on extremely confidential documents such as performance reviews, bonus incentive payouts, and similar
• Log Purchase Orders for new builds and major renovation in Control Book and spreadsheet, coordinating with purchasing agents to ensure everything is signed in a timely manner.
• Update design specification books on all projects that are designed by outside design consultants
• Gather information for upcoming trips for VP's Design and Construction
• At times create Purchase Orders for FF&E orders for small one-off projects
• Format and print AIA contracts, not actually writing any contracts.

• Bachelor's degree preferred
• Must be proficient in Excel, Word, PowerPoint and Outlook
• Ability to work independently on multiple priorities with minimal supervision
• Must be highly organized and have the ability to multi- task and shift priorities as needed
• High degree of professionalism is required

Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster and its supplement are available using the following links: EEOC is the Law Poster and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement
If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to applicationassistance@omnihotels.com.