Administrative Assistant

Why Manhattan?

Manhattan Construction Company is a family of builders
committed to developing teams who do the right thing for our projects, our
clients, and each other. Every year, we celebrate team members who have been
with the company for 10, 20, 30, and even 40-plus years. What is it about
Manhattan that makes people stick around for decades?

We offer large company benefits and professional
development opportunities with the care and concern of a family-owned business.
At Manhattan, you get:

• Competitive pay and benefits.
• A positive, friendly, and team-oriented workplace with caring leadership.
• Professional development and leadership programs.
• To work on exciting projects for your community.
• Security and stability working for a financially strong company.
• More opportunities to grow your career through our multiple U.S. office locations and affiliated companies.

Check out the details in our Career Development Booklet on
our website: www.manhattanconstructioncareers.com

If Manhattan sounds like the place for you, share your
resume with us!

POSITION
SUMMARY:

The Administrative
Assistant performs duties that provide office services by implementing
administrative systems, procedures, and policies to ensure effective and
efficient operation. The position requires a strategic partnership with the
Project Management, Operations, and Preconstruction/Estimating teams to
complete administrative tasks as they arise. The Administrative Assistant must
be a flexible team player with strong communication and client service skills.

MAJOR DUTIES & RESPONSIBILITIES:

• Provides administrative and clerical support to the team
• Oversee Quality Control and Quality Assurance Documentation: Ensure all QC and QA data is accurately entered and managed within Autodesk Construction Cloud (ACC) maintaining consistency, accuracy, and completeness across all project shareholders.
• Manage
  User Access and Training: Assign appropriate training and manage
  administrative access for ACC users. This includes determining roles and
  responsibilities within the platform, ensuring users/contractors are
  trained on proper documentation procedures, and overseeing their access
  permissions to maintain security and efficiency.
• Responsible for site access requests. Coordinates with the on-site Security Team for all Manhattan employees and subcontractors.
• Assigns and manages site specific laptop computer assignment program and security badging protocols
• Correspond with clients via phone and e-mail communication
• Assist with budgets, financing and monthly billing audits as needed
• Help prepare meeting agendas and presentations
• Manage calendar and schedule appointments
• Arrange travel plans and itineraries
• Assist with the preparation of expense reports in accordance with Accounts Payable's policies and procedures
• Maintain office supply stock
• Responsible for conducting themselves in accordance with our Guiding Principles and exhibiting attributes matching the Way We Work.
• Other duties as assigned

JOB
SKILLS & ABILITIES GUIDELINES:

• Computer knowledge and efficiency, including Microsoft Office products
• Ability to work constructively independently
• Good time management and organizational skills
• Ability to understand and follow instructions
• Functions effectively as part of a team
• Transmits professionalism
• Problem-solving skills
• Excellent customer service skills

MINIMUM
QUALIFICATIONS:

• High School Diploma or GED
• Three years of administrative/secretarial experience

WORKING
CONDITIONS AND PHYSICAL EFFORTS:

• Ability to physically stand, bend, sit for long periods, and squat throughout the day.
• Ability to repeat the same movements.
• Ability to communicate effectively and participate fully in meetings, video conferences, and phone calls.
• Use hands to type, handle, control, or feel objects, tools, or control.
• Occasionally lift, pull, or move up to 25 lbs.
• Occasional travel will be required, primarily in the metropolitan area but sometimes domestically (must have a valid Driver's License).

About Manhattan

Founded in 1896, Manhattan is a top-ranked national
construction services firm that provides preconstruction, construction
management, program management, general building, and design-build services.
Manhattan's award-winning portfolio includes mission-critical, sports,
healthcare, government, education, laboratory, aviation, transportation,
convention, casino, and hospitality facilities. Manhattan is a:

• 20-time Associated Builders and Contractors (ABC) Accredited Quality Contractor (AQC)
• ABC 2019, 2020, 2021, 2022, and 2023 Top Performing Contractor
• Ten-time STEP Diamond Safety Award Winner
• 2017, 2021, and 2022 National Safety Pinnacle Award winner
• 2023 Great Company To Work For (Oklahoma Magazine)

Under the fifth generation of Rooney family ownership and
headquartered in Oklahoma, Manhattan focuses on building trust and building
excellence. We pride ourselves on our uncompromising commitment to ethical
conduct, safety, and making fiscally sound business decisions to support our
clients' long-term goals, team members, and project partners. For the same
reasons we have so many tenured team members, we also have been fortunate to
work with many clients for decades, some for over half a century.

Attention All Third-Party Agencies, Headhunters, and
Recruiters
Manhattan Construction will not accept candidate submission by unsolicited
third parties through this site or any company email address. All unsolicited
candidates presented to Manhattan Construction will be considered the property
of Manhattan Construction. Manhattan Construction will not be responsible
for any fees associated with unsolicited candidates, nor will a contractual
relationship be formed by the submission. Manhattan Construction will not be
obligated and will not under any circumstances pay any fees to said third
parties submitting candidates in this manner. Manhattan Construction only forms
contracts with recruiters with whom we have an established business
relationship and with whom we have in place a signed agreement. All contact
with Manhattan Construction from third parties must be through our Human
Resources Recruiting department. Outside recruiters are asked not to contact
our hiring managers directly. Any contact made outside of the Manhattan
Construction Human Resources Recruiting Department by a third party will cancel
any future business relationships between the third party and Manhattan
Construction.