Medical Records Tech

Texas Oncology is looking for a Medical Records Tech to join our team! This position will support the Medical Records Department at our 2410 Round Rock Avenue #150 location in Round Rock, Texas. Typical work week is Monday though Friday, 8:30a - 5:00p.

Note from Hiring Manager: As a Medical Record Tech, your role is crucial in ensuring that patient information is accurate, accessible, and secure. This directly supports the clinical staff in delivering timely and effective treatments, which can significantly impact patient outcomes and experiences. Overall, working as a Medical Record Tech at Texas Oncology offers a fulfilling career in a supportive and innovative environment, where you can make a real difference in the lives of patients and their families.

This position can be either a level 1, 2 or Sr based on candidate experience.

Texas Oncology is the largest community oncology provider in the country and has approximately 600+ providers in 220+ sites across Texas and southeastern Oklahoma. Our founders pioneered community-based cancer care because they believed in making the best available cancer care accessible to all communities, allowing people to fight cancer at home with the critical support of family and friends nearby. Our mission is still the same today-at Texas Oncology, we use leading-edge technology and research to deliver high-quality, high-touch, evidence-based cancer care to help our patients achieve "More breakthroughs. More victories." in their fight against cancer. Today, Texas Oncology treats half of all Texans diagnosed with cancer on an annual basis.

Why work for us?

Come join our team that is responsible for helping lead Texas Oncology in treating more patient diagnosed with cancer than any other provider in Texas. We offer our employees a competitive benefits package that includes Medical, Dental, Vision, Life Insurance, Short-term and Long-term disability coverage, a generous PTO program, a 401k plan that comes with a company match, a Wellness program that rewards you practicing a healthy lifestyle, and lots of other great perks such as Tuition Reimbursement, an Employee Assistance program and discounts on some of your favorite retailers.

What does the Medical Records Tech do? (including but not limited to)

Under direct supervision, assists with organizing, sorting, and filing all incoming and outgoing patient information. Prepares charts for patient visits. Files, locates, retrieves and delivers medical records and/or electronic medical records as assigned. Supports and adheres to the US Oncology Compliance Program, to include the Code of Ethics and Business Standards. Demonstrates an understanding of patient confidentiality to protect the patient and clinic/corporation.

The essential duties and responsibilities (including but not limited to):

• Scan and attach all internal and external correspondence and electronic medical reports into patient' medical record chart according to filing system.

• Pulls charts for scheduled appointments in advance according to guidelines. Ensure that all appropriate documentation for the scheduled patient visit is attached to the patient's chart.

• Prints, mails, and/or faxes patient chart information as requested and authorized. Documents all processes.

• Releases medical records information to persons or agencies according to State and Federal regulations.

• Compile and maintain patients' medical records to document condition and treatment and to provide data for research or cost control and care improvement efforts.

• Picks up out guides at designated locations and returns to Medical Records.

• Catalogue charts for storage and keeps electronic reports of those records.

• Submits request for chart retrieval from storage if needed to comply with a medical records request.

• Makes copies of dictated interval notes accordingly. Monitors physician dictation and makes sure it is completed in the EMR (electronic medical record) and alerts physicians who are behind.

• Keeps a record of new patients for weekly physicians OCM meetings

• Follows policies and procedures to contribute to the efficiency of the front office Provides back-up assistance as needed by front office staff.

• Sends out dictations to referring providers via manual faxing, right fax, or electronically "Direct Message" (direct message via EMR is required for MIPS.

• In Radiation department may convert dosimetry plans into a PDR of zip file when a patient transfers to another facility for treatment.

• Logs FMLA/Disability forms for provider completion. Will mail or fax forms and contact patient once completed.

• Sends outgoing faxes and distributes incoming faxes.

• Prepares correspondence, memos, forms and other typing as requested by supervisor.

The ideal candidate for the position will have the following background and experience:

Level 1 Requirements

• High school diploma or equivalent required.

• Position is entry level and requires 0-3 years' experience, preferably in a medical office setting.

• Previous experience in a medical records' experience preferred.

• Knowledge of electronic health record systems.

• Time Management, Organization, Attention to Detail and Quality Focus skills needed.

Level 2 (in addition to level 1 requirements)

• Position requires 3-5 years' experience, preferably in a medical office setting.

Level Sr (in addition to level 1 and 2 requirements)

• Minimum 5 years' experience, preferably in a medical office setting.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires full range of body motion including handling and lifting patients, manual and finger dexterity, and eye-hand coordination. Requires standing and walking for extensive periods of time. Occasionally lifts and carries items weighing up to 40 lbs. Requires corrected vision and hearing to normal range.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Exposure to communicable diseases, toxic substances, ionizing radiation, medical preparations and other conditions common to an oncology/hematology clinic environment.