Family Office Accounting Administrator

GENERAL FUNCTION: The FS Family Office (FO) Accounting Administrator applies principles of accounting to process financial information and prepare financial reports by compiling information and utilizing appropriate accounting control procedures. This role collaborates with the FO Team Lead, FO Accounting Administrators, and Relationship Managers of FO in serving high net worth families in a variety of wealth management roles, ranging from portfolio management to lifestyle management.

The role is responsible and accountable for risk by openly exchanging ideas and opinions, elevating concerns, and personally following policies and procedures as defined. Accountable for always doing the right thing for customers and colleagues, and ensures that actions and behaviors drive a positive customer experience. While operating within the Bank's risk appetite, achieves results by consistently identifying, assessing, managing, monitoring, and reporting risks of all types.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Process and investigate client accounts payable invoices, including full-cycle A/P (matching, vouching, and payments).
• Communicate professionally with clients, vendors, suppliers, and banking contacts.
• Maintain accurate records of client assets.
• Prepare schedules and reports as requested by clients and internal partners.
• Deposit client account receivables into appropriate bank accounts.
• Manage client payroll processing.
• Track and reconcile client investment accounts and net asset values.
• Review and post broker statements; perform multiple bank and mortgage reconciliations.
• Support accountants with tax return preparation and monitor tax-related matters.
• Generate daily, monthly, and quarterly financial reports.
• Ensure timely and accurate monthly, quarterly, and year-end financial close.
• Reconcile complex accounts and resolve discrepancies.
• Lead or assist with special accounting projects and complex assignments.
• Leverage technology to improve efficiency and productivity.
• Support integration of new accounting systems and applications.
• Respond to inquiries from management, auditors, and others regarding financial data and reports.
• Informally lead and support other staff and workflow projects as needed.

SUPERVISORY RESPONSIBILITIES: None

MINIMUM KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• Bachelor's degree in accounting, finance, or related field required.
• Minimum 2 years' experience in banking, accounting or related experience preferred.
• Proficient in QuickBooks and advance spreadsheet applications such as Excel, Microsoft Word, Power Point, etc.
• Strong written and verbal communication skills
• Excellent analytical and critical thinking skills.
• Strong time management and multitasking abilities.
• Ability to work independently and make sound decisions.
• Strong interpersonal and relationship-building skills.

WORKING CONDITIONS:

• Normal office environment with little exposure to dust, noise, temperature and the like.
• Extended viewing of computer screens.