Records Officer III

University of Texas at Dallas

Up to $45,000, commensurate with experience

vision insurance, paid time off, tuition assistance, remote work

United States, Texas, Richardson

Apr 08, 2025

Posting Details

Posting Number	S06325P
Position Title	Records Officer III
Functional Title
Department	Office of the Registrar
Salary Range	Up to $45,000, commensurate with experience
Pay Basis	Monthly
Position Status	Regular full-time
Location	Richardson
Position End Date (if temporary)
Posting Open Date	04/08/2025
Posting Close Date
Open Until Filled	Yes
Desired Start Date	05/05/2025
Job Summary	Are you interested in a rewarding opportunity in higher education that provides a supportive and collaborative work environment, a comprehensive benefits package with employee tuition assistance, and a hybrid work schedule? The Office of the Registrar is looking for a detail-oriented individual with experience reviewing, analyzing, and maintaining confidential records to fill our Records Officer III position. Apply now to join our team! The Records Officer III evaluates student records for Federal and State legislative requirements and completes related data entry, validation, and audit of academic records. This position also provides legislative, technical, and academic customer service to UT Dallas students, faculty, and staff.
Minimum Education and Experience	Bachelor's degree and two (2) years of related experience. An equivalent combination of education and experience may be considered.
Preferred Education and Experience
Essential Duties and Responsibilities	Evaluate student coursework records to ensure compliance with Federal and State legislative requirements, especially related to Tuition Rebate, Excessive Hours, and Residency. Calculate student attempted hours, validate calculations, and ensure accuracy in the academic record; enter and update data as needed. Act as key personnel responsible for the integrity of UT Dallas' student academic record data as it relates to Federal and State legislative requirements. Keep abreast of changing Federal and State regulations concerning academic credit limits. Determine students' catalog year in order to apply appropriate standards and policies. Respond to student inquiries regarding legislative, technical, transcript, and academic questions related to the academic record via multiple forms of communication. Process a high volume of various forms from students, including but not limited to grade change forms, major change forms, add/drop forms, pass/fail forms, and repeat course adjustment forms; process transcript fulfillment requests. May assist with residency processing and determinations. Assist in back-up capacity with reception and call center services as needed. Participate as a member of Office of the Registrar at commencement exercises and other events including, but not limited to, grading period, registration, orientation, and recruiting, which may require working evening and weekend hours.
Physical Demands and Working Conditions	Requires the ability to sit or stand and will for extended periods throughout the workday Requires the ability to perform frequent to constant repetitive keyboarding activities to complete work tasks.
Physical Activities
Working Conditions
Additional Information	Required Knowledge, Skills & Abilities: Detail-oriented and accurate with the ability to analyze, interpret, and prioritize information in order to make informed decisions, and to identify potential issues and possible solutions proactively Ability to interpret and apply policies and regulations Ability to plan, coordinate, schedule, and monitor tasks and activities in order to complete assignments timely and effectively Excellent organizational, prioritization, and time management skills with the ability to complete several tasks and projects at a time Strong written and verbal communication skills as well as active listening and interpersonal skills Ability to work collaboratively and effectively in a strong team environment, take direction, and follow instructions Remote Work Notice Following successful completion of an initial training period, a hybrid work schedule may be available, subject to business needs and departmental approval. Employee must be located within the Dallas/Fort Worth Metroplex area and have the ability to be on campus for work activities as scheduled and/or with 24-hour notice. Completion and approval of a UT Dallas Remote Work Agreement will be required, and use of personal computer, internet, and other standard equipment may be required. Remote work arrangements are subject to regular review and re-approval and may be cancelled. About UT Dallas The University of Texas at Dallas is a top public research university committed to admitting, enrolling, and graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world. A variety of people, ideas, backgrounds, and perspectives is crucial to achieving our vision and mission. UT Dallas fosters an educational, working, and living environment where all members of our community are welcomed, treated fairly, and supported in their pursuit of excellence. What We Offer UT Dallas aims to attract and retain talented staff and faculty to support the University's students and mission. We offer a comprehensive benefits package, including: Medical with prescription drug coverage (100% paid for full-time employees), dental, and, vision insurance plans Life, AD&D, and disability insurance plans Flexible Spending Accounts Paid time off and holidays Retirement plans Employee tuition assistance Professional development and training opportunities Employee wellness and employee assistance programs and much more! Visit https://hr.utdallas.edu/employees/benefits/ for more information.
Special Instructions Summary
Important Message	1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the *ADA Coordinator* . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.