Specifications Administrator

HGA's Allied Disciplines team of specifiers, construction administrators, and cost estimators is seeking a talented Specifications Administrator to join our team! HGA offers challenge, recognition, and personal visibility with an opportunity to be part of great projects.

At HGA we work to foster an environment where diversity of thought, background and experience creates new energy. Through your curiosity, tenacity, creativity, and unique insights you can make an impact every day. That impact is felt by your colleagues, by our clients, and by those who inhabit the spaces we create.

Specifications Administration (Primary Role)

Work closely with Project Specifiers and internal/external design disciplines to collect, organize, and publish specifications and assemble project manuals;
• Utilize experience and technical knowledge to enhance the quality of documents produced and maintain open and ongoing communication with Project Specifiers and designated project team members throughout the various phases of design;
• Conduct quality reviews of specifications to identify missing content and incorrect formatting and coordinate revisions;
• Publish completed project manuals to meet schedules and deadlines; and
• Maintain responsibility for management of specifications project folder.

Construction Administration (Secondary Role)

• Coordinate workflow of construction administration tasks including processing submittals, requests for information (RFIs), and other construction administration related documentation;
• Perform construction administration tasks using web-based project management software;
• Support and implement HGA's construction administration process;
• Assist in preparation, assembly, and submission of construction contract documents during construction administration; and
• Act as liaison between design professionals, contractors and client representatives.

• High School degree or an equivalent combination of related education and experience. Associate degree or two-year technical school degree preferred
• 2+ years of experience in specification administration, construction administration or related experience
• Familiarity with VisiSpecs or other web-based specifications writing software preferred
• Basic understanding of MasterFormat organizational structure for project specifications
• Ability to read, understand, and work with construction documents, specifications, submittal requirements, and contractor submittals and requests for information (RFIs)
• Ability to quickly switch tasks and simultaneously work on multiple projects of varying types and sizes
• High attention to detail, excellent organization skills, strong written and verbal communication skills, and problem-solving skills
• Familiarity with California's HCAI and DSA administration processes and requirements preferred
• CDT certification preferred
• Experience with Newforma or other web-based construction project management software
• Proficient with Microsoft Office Suite
• Collaborative team player
• Professional work ethic
• Motivation to learn and grow
• Initiative/be a self-starter

The pay range listed aligns to the geography of the varied offices for which this position is posted. Actual compensation will be based upon location, work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer.

Individuals in this role working more than 24 hours a week on a regular basis are eligible to participate in HGA's robust benefit programs which include an annual bonus and success sharing bonus program, 401(k) guaranteed contribution, paid parental leave, medical, dental and life insurance plans as well as PTO and short- and long-term disability programs. Hourly range: $21.92 to $33.80

HGA is a place where you can do your best work. We believe that enduring, impactful design results from deep insight into the people and passions that animate each unique environment. We value empathy, are fueled by curiosity, and embrace the hard work that leads to innovation. Equally important is our commitment to creating a culture of inclusivity and diversity where we encourage your originality, respect the need for flexibility and work-life balance, and empower your desired career growth. HGA is a national award-winning interdisciplinary design firm rooted in architecture and engineering. Learn more about us here.

Equity

Equity is a living, breathing part of who we are and what we do at HGA. Our goal is to ensure that every employee brings their authentic self to work, feels a sense of belonging and works collaboratively to support each other.

Sustainability

We are committed to meeting our clients' sustainability goals as well as challenging our industry. We aim to develop the expertise and research to push beyond net zero energy to net positive energy; from a neutral effect on health, safety, and resources to a positive one. As the need and desire for sustainability environments grow, so does the focus on high-performance buildings with sound data that we can share back with clients and our design teams.

Application Requirements

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