Human Resouces Administrator

Job Title: Human Resources Administrator
Location: Baldwin Site
Reports To: Human Resources Manager

Position Summary:

The Human Resources Administrator plays a critical role in supporting the daily operations of the HR department. This position leads essential HR functions including payroll processing, safety and workers' compensation administration, training record maintenance, benefits support, and employee leave coordination. Additionally, the HR Administrator contributes to the company's staffing efforts and ensures compliance with labor and safety regulations. This role requires a proactive and organized professional with a strong understanding of HR practices and excellent interpersonal skills.

Key Responsibilities:

Payroll & HR Systems:

• Lead the end-to-end payroll processing function, ensuring timely and accurate payroll submission.

• Identify and implement continuous improvement opportunities in payroll.

Training & Compliance:

• Maintain HR training records for all employees at the Baldwin location.

• Notify department leaders of upcoming training requirements and schedule external training vendors as needed.

Leave Administration:

• Support employees in leave processes in partnership with 3rd party administrator.

• Ensure accurate tracking of leave time and maintain consistent communication with affected employees.

Benefits & Employee Support:

• Assist with administration of employee benefit programs, including 401(k), pension, health, dental, life insurance, and short/long-term disability.

• Act as a point of contact for employee questions and support related to benefits.

Recruitment & Onboarding:

• Support the staffing process including resume screening, applicant testing, interview coordination, and reference checking.

• Prepare offer letters and coordinate pre-employment requirements such as drug/alcohol screenings and physicals.

• Enter new hire data into the HRIS system and facilitate onboarding and orientation activities.

Administrative Support & Special Projects:

• Coordinate company events, celebrations, and vendor arrangements.

• Provide general administrative support to the HR Manager.

• Participate in special HR projects as assigned.

Qualifications:

• High school diploma or equivalent required; Associate's or bachelor's degree in HR or related field preferred.

• Minimum of 5 years of recent and relevant experience in an administrative role, preferably in Human Resources.

• Knowledge of payroll systems and labor law compliance.

• Familiarity with OSHA, FMLA, and workers' compensation regulations.

• Strong organizational, communication, and interpersonal skills.

• Proficiency in Microsoft Office Suite. Experience with Workday strongly preferred.

• Ability to handle confidential information with discretion.