Payroll Specialist

The Division of Administration and Finance is ultimately responsible for all financial and administrative activities of East Carolina University and its affiliated Foundations. The Division consists of Financial Services; Campus Operations; Information Technology and Computing Services; People Operations, Success, and Opportunity; Environmental Health and Campus Safety; Auxiliary Services and various support activities related to the ECU affiliated Foundations. The Division is led by the Vice Chancellor of Administration & Finance. The Vice Chancellor is responsible for oversight of the policies, personnel, budgets and administrative activities of all operations at East Carolina University and its affiliated Foundations. This division is a service provider in support of academic, research, and outreach missions of the University. Within the Division, Financial Services is responsible for financial activities of East Carolina University and its affiliated Foundations. The mission of Financial Services is: To provide for the financial needs of the University and its Foundations in a customer-oriented, friendly environment while assuring the proper stewardship of all fiscal resources.

The Payroll Office works closely with the entire campus community to ensure that semi-monthly payrolls for permanent, temporary, and student employees are processed timely and accurately. The Payroll Office provides administration of all payrolls for the University and is responsible for the general accounting functions relating to payroll, including the reconciliation, reporting and remittance of taxes & other amounts withheld. The office also performs data control duties and provides accounting transactions for general ledger posting. Additionally, the Payroll Office is responsible for ensuring that the University is in full compliance with the rules and regulations governing payments to Foreign Nationals, as well as ensuring that University employees working outside of North Carolina are taxed in accordance with applicable state and local regulations. The office maintains compliance with the complex regulations of the Federal and various State governments, as well as University of North Carolina System Office and University policies. Payroll Office personnel work to ensure that all employees are paid timely and accurately, and strive to deliver high quality customer service to each and every University employee.

The Payroll Specialist is responsible for processing both semi-monthly and temporary/student payrolls, as well as providing customer service to all University departments utilizing Mass Time Entry. This position shares responsibility for data entry for off-cycle adjustments and additional data entry into Banner for informational purposes. Additionally, this position assists with Banner and Mass Time Entry testing at the direction of the Payroll Director. Duties also include scheduling Payroll Runs and reviewing Payroll reports.

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

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Microsoft Office proficiency (particularly Outlook, Excel, and Word). Strong customer service, communication (verbal and written), analytical, and technical skills are preferred. Prior compliance and analytical experience preferred. Aptitude to resolve problems, to manage numerous deadlines, to work in an environment of fluctuating priorities and frequent interruptions, and the ability to work both independently and in a team environment. Ability to ensure confidentiality of sensitive data and to provide prompt and professional service to all University constituents.

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If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on budget, UNC salary administration, and/or candidate qualifications.

East Carolina University is committed to workforce success and cultivating a culture of care for our employees. ECU prohibits unlawful discrimination and harassment based on race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, and veteran status. All qualified applicants will receive consideration for employment without regard to their protected veteran status or disability.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act ( ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/ TTY) or ADA-Coordinator@ecu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.

If you experience any problems accessing the system or have questions about the application process, please contact the Department for People Operations, Success, and Opportunity at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.