Business Support, Facilities Support

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves -

The Facilities Coordinator plays a key support role within the Facilities Department, with a primary focus on vendor coordination, contract compliance, and assisting the Facilities Manager with daily operations. This role ensures that facility services are delivered efficiently and in alignment with company and client safety standards and compliance requirements.

Your day to day:

• Act as a point of contact for vendors and service providers; schedule and coordinate onsite visits, repairs, and inspections.
• Track and process work orders, maintenance logs, and vendor invoices; maintain accurate documentation.

• Assist in preparing and updating work orders, purchase orders, and compliance records.
• Collaborate with internal client contacts to ensure facility needs are met and communicated effectively to vendors.
• Help manage preventative maintenance schedules and recurring facility services (janitorial, HVAC, pest control, etc.).
• Respond to facility-related issues and requests in a timely manner, and in accordance with the identified client SLAs
• Maintain adequate/appropriate inventory of supplies and equipment as needed (general office, FM specific).
• Support emergency preparedness efforts and help implement safety procedures and building access protocols.
• Provide general administrative support to the Facilities Manager, including data entry, reporting, and coordination of special projects.
• Service general office and supply areas, including breakrooms and vending areas (stocking supplies, managing inventory, handling general cleanliness); managing catering activities as needed.
• Handling general mail and shipping, including bulk product shipments as needed
• Coordinating FM visitors/vendors and conducting safety briefings

Sound like you? To apply you need:

Education/training

• Associates degree in facilities management, building, business or other related field (preferred)

Years of relevant experience

• 2+ years' experience with Facility or Property Administration

Skills and knowledge

• Superior customer service skills and orientation
• Ability to maintain professionalism at all times under stressful situations
• Ability to plan and manage work under time constraints
• Ability to multitask and work without direct supervision
• Proficient in MS Office, and possess strong written, verbal and people skills
• Experience working in CMMS / work order systems
• Strong organizational skills and collaborative style

Other abilities

• Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports.
• The ability to sit, stand, and walk for extended periods of time. At times, you may need to pick up heavy objects that are no more than forty (40) pounds each.
• The position is full-time, onsite, at a client location, in Latham, NY.
• Participation in an alternating on-call schedule, as well as paid overtime work, may be required at times.

Location:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.