State Fair Coordinator

POSITION SUMMARY:

Reporting to the Director of Events & Community Outreach, the State Fair Coordinator plays an exciting role in fulfilling the mission of community engagement at Twin Cities PBS (TPT). This is a visible role that requires a proactive, forward-thinking approach, the ability to partner and strategize with leaders, organize people, logistics and information, and ensure the TPT brand, mission, and values are at the forefront of every touchpoint.

TPT manages a booth at the Minnesota State Fair from August 21 to September 1, 2025. Coordinators will work with the TPT Events Team to manage the booth, activations, and volunteers. Booth activities consist of family and children's activities and a Nursing Nest (enclosed tent used for parents to nurse or feed babies). Shifts will be 6-8hrs and are predominantly outside, with shade and access to water and air conditioning as needed.

This position will be from August 14 through September 6 at approximately 35 hours a week. Applicants must be available at least 10 days between August 22 through September 1, including weekends.

SCHEDULED HOURS:

August 14 through August 20: 9:00 am to 5:00 pm with flexibility. These hours will be at the State Fair grounds and some days may also be at TPT's St Paul Lowertown offices.

August 21 through September 1: These shifts will be during the State Fair's open days (including weekends) and located at the State Fair grounds from 7:00 am to 2:00 pm and 2:00 pm to 9:00 pm.

September 2 through September 6: 9:00 am to 5:00 pm with flexibility. These hours will be at the State Fair grounds and some days may also be at TPT's St Paul Lowertown offices.

During the State Fair open days, staff have both scheduled days off and some days schedule as "on call" where they are asked to be able to come to the fairgrounds as needed. Expected weekly hours worked is 35.

RATE OF PAY:

$30 per hour

MAJOR AREAS OF RESPONSIBILITY:

TPT at the MN State Fair:

• Act as point-person for TPT's activation at the MN State Fair. Assist with management of events staff, volunteers and contractors.
• Assist with logistics, execution and clean-up of TPT's booth at the MN State Fair.
• Skills include event management, volunteer coordination, and partnership with external partners.
• Interact with guests.
• Manage pool of volunteers as a first point of contact.
• Assist with volunteer orientation and training.
• Ensure volunteers are staffed to support TPT's booth at the MN State Fair.
• Maintain accurate records and provide timely statistical and activity reports on volunteer participation.
• Cultivate a fun, engaging, and balanced work environment.
• Other duties as assigned.

QUALIFICATIONS

Required Experience

• 2-3 years of previous project or event management experience.
• 2-3 years of experience working in live events.
• Experience and comfort working with families and children's events.
• A self-starter with a strong ability to take initiative and work independently.
• Experience with community events.
• Ability to work outside traditional business hours - night and weekend time required.
• Exceptional attention to detail.
• Exceptional communications and organizational skills.
• Must have strong creative problem-solving skills.
• Ability to coordinate and mobilize others.
• Reliable transportation.
• Pass background check, including driving of TPT vehicles.
• Ability to safely lift and carry approximately 25lbs.
• Ability to recognize and respond quickly and professionally to unexpected situations.

Preferred Experience

• Working towards or have completed a bachelor's degree in Hospitality, Theatre, Stage Management, Event Management or other related fields.
• 1+ years of experience working with volunteers.

Knowledge, skills and abilities:

• Strong computer skills: Microsoft Office Suite - Outlook, Word, Excel, OneDrive, Teams, Adobe Creative Suite.
• Strong focus on audience and end user needs.
• Strong organizational and time management skills.
• Excellent oral and written communication and interpersonal skills.
• Excellent customer service skills.
• Ability to work collaboratively and communicate effectively with all team members.
• Ability to travel to Minnesota State Fair for most of the shifts.
• Represent TPT with courtesy and professionalism.
• Commitment to advancing Inclusion, Diversity, Equity and Accessibility (IDEA) priorities within the organization.