Space and Occupancy Coordinator- Endwell, NY

About Us

We're in the business of people helping people and you can help us change lives just by working here. Whether it's helping a member make a transaction, buy their first home, or improve their financial wellness one step at a time - you have an impact on their lives just by working here, no matter what your position may be.

Work with us - and be part of something bigger than banking.

In exchange for your time and talents, we offer generous benefits. After all, you make us awesome, so we take care of you with things like...

• Pension Plan, 401k Plan, and 401k matching contributions
• Excellent health benefits
• Flexible Paid Time Off (PTO), Volunteer Time Off (VTO), and Wellness Time Off (WTO)
• More than ten paid holidays per year
• Wellness program
• Tuition reimbursement
• Student loan repayment
• Employee recognition program
• Educational incentives
  ...and more!

At Visions, we do, and will continue to, treat all of our employees fairly and with complete respect, regardless of race, ethnicity, gender, and any other differences. We strive to celebrate the diversity of our employees, as they are part of the fabric of this great credit union

Title of Position: Space and Occupancy Coordinator - Endwell, NY

Position Type: Full-Time. Typical shifts include Monday through Friday 8:00AM to 5:00PM.

Compensation: $28.00/hr. - $36.50/hr. *Hiring rates may be dependent on a number of factors, including years of directly related work experience, education, geographic location or special skills*

Location: On-site at our Headquarters in Endwell, NY.

At this time, Visions Federal Credit Union will not sponsor a new applicant for employment authorization or offer any immigration related support for this position (i.e., H1B, F-1 OPT, F-1 STEM OPT, F-1 CPT, J-1, TN, or another type of work authorization).

If you need sponsorship now or in the future, look for this statement in the job description before you apply: Visions Federal Credit Union will consider sponsoring a new, qualified applicant for employment authorization for this position.
If this is not listed in the job description, Visions Federal Credit Union will not provide sponsorship for the candidate to work in the United States.

Responsibilities/Duties:

• Assist in the development and implementation of space planning workflows and process.
• Conduct space audits and verify usage across all facilities.
• Participate in meetings to report space related requirements and issues.
• Oversee facility space and personnel assignments, move requests, and workflow authorizations.
• Identify opportunities to improve/enhance workspace planning and management operations.
• Maintain accurate and up-to-date FF&E inventory, including cost and depreciation values.
• Oversee FF&E assignments, requests, and workflow authorizations.
• Support ergonomics, reasonable accommodations, and ADA requirements related to FF&E.
• Work with manager to review all space and FF&E contracts, project schedules, and quality control.
• Support internal and external project meetings to report FF&E status, report occupancy-related issues, challenges, and opportunities to improve processes.
• Support new spaces and building renovations to ensure strict adherence to safety and quality standards.
• Generate reports and dashboards to support decision-making.
• Maintain accurate and up-to-date inventory and space assignments of all facilities workspaces.
• Monitor trends, identify opportunities, and make recommendations to improve/enhance workspace planning and management operations.
• Prepare analytics and reporting on FF&E inventory and associated work, as assigned.
• Support annual planning and ongoing tracking of space, occupancy, and FF&E costs and budgets.
• Process invoices, as needed.
• Oversee assigned vendors, contracts, installations, quality assurance, and make ongoing recommendations for cost savings and value-added contributions.
• Maintain consistency with corporate design and branding standards.
• Ensure all layouts comply with health, safety, and accessibility regulations.
• Demonstrate a commitment to diversity, equity, inclusion, and belonging through continuous development, modeling inclusive behaviors, and proactively managing bias.
• Perform other duties needed to help fulfill our mission, drive our strategy, and support our organization's values.

Minimum Qualifications & Experience:

• An associate degree required with 1-3 years of experience; 3 to 5 years of relevant experience may be considered in lieu of a degree.
• Specialized knowledge of space management is required.
• Proficient with standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines, PCs, etc.
• Proficient in the Microsoft Office Suite programs.
• Visions remains committed to the aspects of diversity and inclusion and will consider alternative education and experience.

Preferred Qualifications & Experience:

• Bachelor's degree.
• Background in Architecture, Interior Design, Facilities Management, Space Management, and/or FF&E Management preferred.
• Understanding of building codes and workplace safety standards.

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