Project Manager II

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Department: Facilities & Campus Operations

Classification: Architect/Engineer 2

Job Category: Classified Staff

Job Type: Full-Time

Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)

Location: Fairfax, VA

Workplace Type: Hybrid Eligible

Pay Band: 06

Salary: Salary commensurate with education and experience

Criminal Background Check: Yes

Motor Vehicle Records Check: Yes

About the Department:

George Mason University Facilities ensures a quality physical environment supporting the mission of the university. We will be the technical and business experts of choice with the total trust and confidence of our students, faculty and staff.

About the Position:

Ready for your next career move that focuses on diverse projects on George Mason's campuses? We have a wonderful opportunity for you. You'll be a State employee of Virginia, work on our beautiful Fairfax campus with 677 acres of wooded land, and become part of the GMU patriot team.

We've got the work. Now, we need an additional team member to contribute to our busy environment. We want someone who is reliable, takes pride in their work, and will make a noticeable contribution to the educational facilities at George Mason. Your manager can trust that you will get the job done.

George Mason's Facilities & Campus Operations department is committed to providing a safe, functional, and clean community experience at the university. So, what's in it for you?

Great benefits for you...

• Lots of leave, including paid annual leave, paid holidays, paid sick leave, paid two-week winter break (please note - the break employees often receive during the holiday season is not regularly guaranteed and is subject to annual approval);
  
• Free tuition, up to 12 credit hours during the academic year and professional development. Yes, you can earn a college education while earning a salary;
• Commuter Choice Transit Benefit;
• Virginia Retirement System Hybrid Plan; and
• Patriot Perks discounts to restaurants, events, and more!

For you and your family...

• Health/dental/vision benefits; and
• Tuition dependent benefit (restrictions apply).

Responsibilities:

The Project Manager II is responsible for managing capital planning, project planning and programming, design, construction, and fit-out for complex capital and non-capital projects from project initiation through turn-over.

Management of complex renovation or upgrade/replacement projects, generally under $3m in budget and which may span multiple years.

Capital Planning:

• Works with Capital Planners or business units to identify user's capital and non-capital needs including new programmatic and renewal requirements for buildings and infrastructure; and
• Develops scope, budget and schedule for capital projects.

AE Selection & Contract Administration:

• Develops project scope of services as required on assigned projects and coordinates with contracts for solicitation of RFQ or proposal request; issuance of contract or task order;
• Participates in A/E selection as requested;
• Maintains a working knowledge of A/E contractual responsibilities (including the requirements set forth in the contract MOU and Mason Higher Education Capital Outlay (HECO) manual), and administers A/E contracts for all assigned projects through design and construction;
• Promptly addresses A/E performance issues if performance does not meet contractual obligations; and
• Facilitates A/E dispute resolution.

Programming/Design Phase:

• Manages programming and design of assigned capital projects to ensure that A/E design submittals maximize the users' program goals and are compliant with the project's authorization criteria, Mason's HECO manual, Campus Master Plan and Design Guidelines and Construction Standards;
• Ensures that design submittal, review and approval processes are completed in accordance with the applicable regulatory authority, the HECO Manual, university procedures and project schedules;
• Implements recovery actions when activity delays impact the design completion date;
• Manages Value Engineering process of assigned projects;
• Works to resolve conflicting program requirements, design review comments, and budget concerns;
• Performs design and constructability reviews, lead construction phasing and logistics planning for assigned projects; and
• Coordinates work efforts of institutional organizations such as interior design, environmental graphic design, information technology, access control and environmental health safety and risk management to ensure that program objectives, institutional design and construction standards, regulatory requirements, the project schedule requirements, and the project budget are achieved.

CM Selection and Bidding:

• Coordinates with Facilities Contracts and A/E to develop request for CMR proposals or bid solicitations; and
• Participates in CMR or GC selection process as requested.

Construction Contract Administration:

• Provides leadership and works closely with project team to manage construction phase activities of assigned projects;
• Visits project site(s) regularly to assess progress and quality of work;
• Identifies design or construction issues that are impacting schedule and works with A/E, contractor, and others to resolve;
• Promptly addresses CM or GC performance issues if performance does not meet contractual obligations;
• Administers all construction phase contracts including, but not limited to construction/CM, construction testing/inspection, independent scheduling, and other consultants;
• Provides leadership and works closely with project team to manage construction phase activities of assigned projects;
• Ensures that programmatic required design changes are issued to the contractor for pricing and implementation in a timely fashion;
• Works with A/E to identify, negotiate, and recommend approval of construction change orders;
• Reviews change orders, Schedule of Values, design/construction schedules, monthly project reports, and monthly pay requests; and
• Facilitates contractor dispute resolution.

Permitting & Inspections:

• Develops a thorough understanding of permitting requirements;
• Manages permit submission, review and approval process with the authority having jurisdiction (AHJ) or local permitting authorities as required to ensure timely receipt of permit;
• Manages submission of all required submittals for timely regulatory review by the appropriate agency;
• Ensures inspections occur at appropriate intervals during construction progress; and
• Ensures issuance of certificate of occupancy or closing of permit to meet project schedule.

Communication & Management:

• Serves as primary point of contact with academic and business unit representatives for assigned projects throughout the duration of the project;
• With academic and business unit representatives develops project objectives, program requirements, schedule requirements and a project budget;
• Informs client/user(s) of responsibilities at beginning of design process;
• Periodically updates the client on design/construction progress;
• With support from in-house designers, assists user(s) during design and construction in developing FF&E requirements and understanding procurement process;
• Works closely with the user(s) to determine FF&E requests that may require design modifications;
• Working with the project team, assists user(s) in developing a plan for building move-in and occupancy;
• In support of project goals, coordinates with all constituents needed to support the completion of assigned projects including but not limited to: utility providers, commissioning, inspection services, shop support, outside vendors or consultants, move coordinators, interior designers (for furniture procurement/installation), coordination of IT, AV, data and voice communications service and installation; and
• Performs other duties as assigned by the Director.

Project Schedules, Budgets, and Records:

• Ensures maintenance of project files in project management software including timely uploading of documents, completion of templates and managing project approvals for budget, contracts and schedules;
• Leads the preparation of the project schedule and project budget using established templates;
• Prepares minutes or project meetings or ensures completeness and accuracy of meeting minutes prepared by consultants or contractors;
• Ensures documentation of all decisions by user groups and stakeholders;
• Presents updates at project review meetings;
• Continually monitors project schedules and budgets and notifies Director if schedule overruns or budget shortfalls are likely to occur;
• Recommends strategies to mitigate possible budget shortfalls and/or schedule overruns;
• Periodically reviews project file folders to ensure that the documentation is being filed in a timely manner and in accordance with established office procedures;
• Manages the closeout of assigned projects; and
• Supports the Director in completing other related duties and reports as needed.

Required Qualifications:

• Bachelor's degree in related field or the equivalent combination of education and experience;
• Significant experience (generally 7-10 years) with multi-million-dollar facilities project management in design and/or construction, preferably with large scale projects for institutional clients such as institutions of higher education;
• Experience (generally 7-10 years) as Project Manager directing Design and Construction Contracts with demonstrated independent decision making;
• Experience with Design-Bid-Build required;
• Experience in selecting, negotiating, and managing professional services contract;
• Demonstrated knowledge of architecture/engineering/construction management and the design and construction process;
• General knowledge of furniture acquisition/installation; data, power and telecom coordination; and building commissioning;
• Ability to coordinate multiple priorities/actions with desired results;
• Ability to communicate effectively orally and in writing;
• Ability to read and understand documents, plans, and specifications;
• Ability to maintain professional relationships with associates, subordinates, contractors and the university community;
• Valid driver's license: must currently possess an appropriate, active, valid motor vehicle operator's license that meets all of GMU's requirements for operating state vehicles and equipment under Mason's Vehicle Use Policy 1411 https://universitypolicy.gmu.edu/policies/vehicle-use/. The Office of Risk Management reserves the right to review the driver's licenses and Motor Vehicle Reports (MVRs) of all candidates selected with employment contingent upon a favorable review;
• Registered Architect or Licensed Professional Engineer (in any state) required; and
• Ability to transfer an out of state registration as an Architect or Professional Engineer to the Commonwealth of Virginia and obtain certification as a Virginia Construction Contracting Officer within one year. Significant experience in an engineering or architectural role may substitute for the registration.

Preferred Qualifications:

• Master's degree in related field; and
• Experience with Design-Build and/or Construction Management at Risk delivery methods desired.

Instructions to Applicants:

For full consideration, applicants must apply for Project Manager II at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a Resume for review.

Posting Open Date: June 12, 2025

For Full Consideration, Apply by: June 26, 2025

Open Until Filled: Yes