HR Benefits Analyst (Hybrid- Greenville WI)

HR Benefits Analyst - Are you ready to make a difference?

At School Specialty, we are firm believers that schools should be the most incredible spaces on earth, designed to inspire students to reach, dream, and find success. Our workplace mirrors this philosophy, fostering a similar atmosphere for growth. Here, we not only encourage creativity and collaboration but also empower employees to determine their unique path towards success. Ready to be a part of this transformative journey?

Job Summary:

This role is responsible for research, evaluation, administration, and communication of the Company's US and Canadian benefits programs, including health, dental, vision, life, disability, retirement plans, and leave of absence programs. Provides project leadership and management of benefit initiatives. Monitors benefit trends and stays abreast of applicable benefits legislation. Ensure the Company's compliance with COBRA, HIPAA, ERISA, Section 125, FMLA and other federal and state regulations.

Work Location:

• This will be a hybrid role connected to our Greenville, WI, location.

Compensation Information:

• Annual salary range of $56,000-$70,000 with a defined annual incentive plan.

What you'll do:

• Administer day-to-day operations of group benefits programs (health, dental, vision, life, disability, etc.). Assist with annual benefit renewals.
• Ensure accurate enrollment, changes, and terminations in HRIS and vendor systems, working closely with payroll and HRIS Analysts to ensure data integrity.
• Respond to employee inquiries regarding benefit plans, eligibility, coverage, and claims resolution. Serve as a liaison between vendors and employees to resolve benefits-related issues.
• Develop and deliver clear, engaging communications to educate employees about benefit offerings, changes, and processes through various channels such as emails, presentations, intranet content, videos, and informational sessions.
• Coordinate annual open enrollment, including communication, system updates, and vendor collaboration.
• Work with Finance and other departments on benefits reporting and cost analysis.
• Administer and track FMLA, ADA, and other statutory and Company leave programs, ensuring compliance with federal and state leave laws and Company policies. Communicate with employees and managers regarding leave eligibility, process, and return-to-work coordination.
• Monitor and ensure compliance with ERISA, ACA, COBRA, HIPAA, and other applicable laws.
• Assist in preparation of reports and filings (5500s, ACA reporting, audits, etc.).
• Maintain accurate documentation and records in accordance with regulatory requirements
• Administer the Company awards programs, including manager spot awards, service awards and annual Transforming More and Inspiration Awards.
• Plan and coordinate employee wellness initiatives and activities, working closely with teams across the Company.

What we expect you to bring to the table:

• Responsive, empathetic approach to employee concerns and a commitment to providing a positive employee experience.
• Excellent written and verbal communication skills for creating employee-facing materials and handling inquiries.
• High attention to detail and strong analytical skills with the ability to interpret benefits data and identify trends or discrepancies.
• In-depth understanding of benefits-related regulations (ERISA, ACA, COBRA, HIPAA, FMLA, ADA, etc.).
• Ability to analyze and resolve complex benefits-related issues by identifying root causes, evaluating alternatives, and implementing effective solutions to support employee satisfaction and compliance with plan provisions.
• Ability to manage multiple tasks, open enrollment projects, and vendor transitions effectively.
• Proven ability to handle sensitive employee information with the highest level of confidentiality.

Minimum Required Qualifications:

• 3+ years of benefits experience.
• Strong knowledge of benefits regulations and compliance.
• Proficiency in Excel and HRIS systems

Education and/or Certifications Required:

• Bachelor's degree in Human Resources, Business or related field, or equivalent combination of education and experience

Benefits Package: We offer a comprehensive benefits package including Medical, Dental & Vision (effective day 1) basic life insurance, disability coverage, PAID parental leave, wellness programs, Health Savings Accounts, Flexible Spending Accounts, 401k, Educational Reimbursement, UNLIMITED paid time off and so much more!

We're determined to positively impact the future, one child at a time.

If you share our passion, we need to talk.

Just imagine what we could do together.

Physical and Mental Demands:

• While performing the duties of this job, the employee is frequently required to sit, hear, use hands to type data, use a personal computer and telephone. This employee may occasionally have to operate business machines. Specific vision abilities required in this job include close vision and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Mental demands include multi-tasking, decision making, problem solving, comparing, copying, computing, compiling, analyzing, coordinating, and synthesizing data.

Additional Information

• The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
• School Specialty, Inc. is a Drug-Free Workplace. All applicants are subject to a drug screen and background check as a condition of employment.
• EEO/AA including Vets and Disabled
• If you need reasonable accommodation for any part of the employment process, please contact us by email at Opportunities@SchoolSpecialty.com and let us know the nature of your request and your contact information.

#LI-Hybrid

Job Grade: 10