Site Coordinator

Purpose of the job

Performs various procurement, administrative, financial, and scheduling tasks in support of the Denver International Airport APM Service Delivery Center, including: maintaining confidential financial, payroll, and employee information. Works independently and proactively on special projects at the request of the SDC Director, which may include planning and coordinating presentations, disseminating information and organizing company-wide events.

Main Responsibilities

• Serve as direct link between site management, purchasing, and accounts payable
• Role of interface between all stakeholders within and outside the department
• Serve as Ariba key user
• Role on purchasing topics: purchase requests, good receipts, and settles related invoices
• Serve as Inspire key user
• Ensure invoices are settled before escalating
• Preparation and organization of important meetings, seminars (logistical preparation and all related documentation for the meetings.
• Attendance records management including tracking of vacation and absences (sick, bereavement, other)
• Employee time sheet and payroll
• Assist EHS Manager with reporting, forms, and clerical activities
• Visitor management: sign-in process, present safety brief prepared by EHS, and issuing temporary badges
• Establish a regular meeting cadence with indirect buyer(s) to ensure timely action of orders and invoice settlement, and provide regular updates to users

Educational Requirements

• Associate Degree
• Desireable -- Bachelor's degree in business or similar field

Experience

• Familiarity with vendor portals for accounts payable is desired.
• Familiarity with ERPs, particularly SAP preferred.

Competencies and Skills

• Spelling and grammar skills, computer literacy.
• Strong knowledge of Office and collaborative tools and technologies.
• Good knowledge of Corporate Tools.
• Autonomous, efficient, proactive, prompt and available to answer inquiries
• Able to manage different administrative tasks: meetings scheduling and organizing for the team and manager, MoM, e-mails