Documents Administrator

Req ID:490156

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 80,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Could you be the full-time hybrid Documents Administrator in West Mifflin, PA, US we're looking for?

Your future role

"Take on a new challenge and apply your document management expertise in a new cutting-edge field. You'll work alongside collaborative and detail-oriented teammates.
You'll play a critical role in ensuring the smooth management and control of project documentation, directly contributing to the successful delivery of our Rolling Stock contracts. Day-to-day, you'll work closely with teams across the business (Project Management Office, engineering, and external partners), support the generation and archiving of monthly reports and dashboards, and much more."

We'll look to you for:

• 
  

  Deploying and maintaining the documentation numbering system and ensuring a Project Record is established for each project ,

  
  
• 
  

  Preparing, routing, logging, archiving, and sending document submittals to internal teams and external Customer/Partners in compliance with Alstom and project contractual requirements ,

  
  
• 
  

  Logging and archiving all technical and management documentation received from external entities on projects in alignment with Alstom and project contractual requirements ,

  
  
• 
  

  Ensuring compliance with change and configuration control processes ,

  
  
• 
  

  Supporting the Project Management Office and project managers in preparing monthly reports and dashboards ,

  
  
• 
  

  Maintaining a structured, process-oriented approach to documentation control ,

  
  
• 
  

  Leveraging strong interpersonal and communication skills to collaborate effectively with cross-functional teams ,

  
  
• 
  

  Applying knowledge of engineering and industrial processes to ensure accurate and efficient documentation management ,

  
  
• 
  

  Utilizing Microsoft Office tools to streamline documentation workflows ,

  
  
• 
  

  Demonstrating resilience and adaptability in a dynamic project environment"

  
  

All about you

We value passion and attitude over experience. That's why we don't expect you to have every single skill. Instead, we've listed some that we think will help you succeed and grow in this role:

• 
  

  Degree in technical documentation or equivalent experience in documentation control. ,

  
  
• 
  

  Experience or understanding of document management processes, including control of templates, references, and versioning in electronic document management systems (e.g., Teams, SharePoint). ,

  
  
• 
  

  Knowledge of engineering and industrial processes. ,

  
  
• 
  

  Familiarity with change and configuration control processes. ,

  
  
• 
  

  Strong communication and interpersonal skills. ,

  
  
• 
  

  Proficiency in Microsoft Office suite. ,

  
  
• 
  

  Structured way of working with a process-oriented mindset. ,

  
  
• 
  

  Ability to collaborate effectively as part of a team. ,

  
  
• 
  

  Resilience and adaptability to support multiple projects and meet deadlines.

  
  

Things you'll enjoy

Join us on a life-long transformative journey - the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You'll also:

• 
  

  Work with cutting-edge documentation systems, including electronic document management systems, Teams, and SharePoint, to ensure seamless project delivery ,

  
  
• 
  

  Collaborate with transverse teams and helpful colleagues ,

  
  
• 
  

  Progress towards mastering documentation control processes, contributing to impactful transportation projects, and advancing your career in a global organization ,

  
  
• 
  

  Contribute to innovative projects,

  
  
• 
  

  Steer your career in whatever direction you choose across functions and countries,

  
  
• 
  

  Benefit from our investment in your development, through award-winning learning

  
  
• 
  

  Ability to work one day per week remotely.