Sr Specialist - Eng. Records & Compliance

Summary:

The Engineering Records and Compliance Specialist reports to the Supervisor of Engineering Records. The incumbent reviews, develops, and participates in procedures and processes pertaining to physical records that document the make-up of the pipeline system in accordance with good business practices and government requirements and regulations for new pipeline projects, pipeline replacements projects, and facility installations. Ensures verifiable, traceable, and complete records exist for each facility installation.

Responsibilities:

• Perform detailed research on existing gathering pipelines included in the Gathering Mega Rule to achieve traceable verifiable and complete records for those assets.
• Specialist ensures that Engineering and Operations procedures and practices serve to accumulate, sort, publish, and store appropriate technical and engineering records that document the components of the pipeline system.
• Establish and maintain standards regarding the Company's Document Management System. Provide training, instruction, & support to Engineering Construction, Division, Area, and Construction Contractor personnel on use of the company's record management system and how documentation shall be collected & uploaded.
• Verifies that all documents are in accordance with applicable state and federal regulations governing business operations (DOT, FERC, Energy Transfer). Traceable, verifiable, & complete records must be insured for all facility installations.
• Assists field locations with operational, procedural or record keeping problems by reviewing field documentation and/or project completion processes. Interface with Field operations, GIS personnel, Pipeline Integrity, Project Engineering, Construction Contractors, and Survey Crews throughout project duration.
• Develops & enforces specifications used for performing record and documentation scanning, indexing and other activities related to record storage and retrieval for Construction Projects. Ensures that the specifications communicate the needs of the Company, and the requirements for how the task is to be performed. Provide oversite and guidance to Construction Contract employees for the duration of a project.
• Provides input in development of O&M and Capital budgets which will be utilized by the Department in establishing setting goals and objectives that impact work schedules and priorities.
• Provides information necessary for the development of scope of work for engineering projects in the form of historical records. Provides audit assistance to the Engineering Construction, Area and Division personnel (as required) for the purpose of identifying deficiencies and determining remedial or corrective actions to be taken to ensure verifiable, traceable, & complete records.
• The Specialist will provide As-built mark-up, Survey data requirements, and project completion training as required. Individual will perform field audit trips throughout the duration of construction to ensure documentation is properly collected and assembled during the construction phase to assist the as-built process. The Specialist will train on the various department applications (PCTS, Project Pulse, FileNet).
• Provides assistance with development of records management programs. Maintains contacts with peers within the industry by attending seminars and conferences