Purchasing Agent

Are you looking for a chance to take your career in a new direction? The Department of Transportation, York County Maintenance District, is on the lookout for a skilled and driven Purchasing Agent to play a crucial role in optimizing our procurement processes to ensure that we acquire the materials and services necessary for our operations in a timely and cost-effective manner. If you possess a proactive mindset, work well independently, and have the ability to foresee challenges, propose effective solutions, and escalate matters when needed, we would love to hear from you! Do not miss the opportunity to join our team, submit your application today!

In this position, you will be responsible for sourcing materials and services for the organization while complying with applicable Commonwealth and Department policies regarding bid preparation and processes. Your duties will include overseeing bid submissions, conducting bid openings, and summarizing the bids received. You will also ensure that the selected bidder meets the requirements of the Contractor Responsibility Program, confirming there are no unresolved obligations or performance issues. The role encompasses various purchasing tasks, such as drafting bid documents, evaluating and awarding bids, and preparing contracts and purchase orders in line with Commonwealth purchasing regulations. Effective communication with stakeholders, including requisitioners, vendors, and fiscal staff, is crucial. Furthermore, you will be tasked with securing all necessary approvals prior to order placement and utilizing SAP systems for procurement. Additionally, you will monitor contract validity, assess vendor performance, and complete the closeout of purchase orders, ensuring timely invoice reconciliation and adherence to Purchasing Card regulations.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 7:00 AM to 3:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Three years of experience in purchasing work involving contact with vendors in the procurement of a variety of supplies, materials, equipment, or services; or
• Three years of experience in requisitioning, receiving, storing, distributing, and maintaining inventory of goods; or
• An equivalent combination of experience and training. Post-high school education may be substituted on a year-for-year basis for purchasing or stores experience to a maximum of two years.

Additional Requirements:

• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

Telecommunications Relay Service (TRS):

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of

your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.