Portfolio Property Manager

We are seeking a seasoned Property Manager to oversee the daily operations, administrative functions, and financial performance of a diverse residential portfolio, including condominiums, homeowner associations (HOAs), and cooperatives. This is an onsite, full-time opportunity ideal for a results-driven professional who excels in a fast-paced environment and brings strong leadership, operational expertise, and exceptional customer service to the role.

• Manage all aspects of property and association operations to ensure compliance, efficiency, and quality service delivery.
• Maintain detailed and accurate records of property activities, including board decisions and operational matters.
• Prepare and present comprehensive Monthly Management Reports, including property inspections, violation logs, insurance updates, contract statuses, and more.
• Develop annual budgets for board approval; monitor and manage expenditures to ensure adherence throughout the fiscal year.
• Serve as the primary liaison between the management company and Boards of Directors.
• Ensure strict compliance with community governing documents, rules, and applicable regulations.
• Coordinate and manage competitive bidding processes; oversee contract negotiation and administration.
• Conduct regular (weekly) inspections of buildings, common areas, and amenities to uphold property standards.
• Enforce and document preventative maintenance schedules and follow up on deficiencies.
• Supervise vendor and contractor performance; ensure collection and verification of required documentation (COIs, warranties, lien waivers, etc.).
• Support energy efficiency initiatives and guide capital improvement planning.
• Maintain a comprehensive contract calendar to track expirations, renewals, and bidding deadlines.
• Lead insurance claim submissions and assist boards during legal matters or disputes.
• Contribute to the creation and refinement of standard operating procedures for maintenance and operations.