Office Associate V

Howard Community College ( HCC) is an exciting place to work, learn, and grow! We are proud to have received the Great Colleges to Work For honor for 12 consecutive years, 2009-2020.

Howard Community College values diversity among its faculty, staff and student population. We are an innovative institution that is committed to responding to the ever-changing needs and interests of a diverse and dynamic community. No matter where you want to go in your career, you can get there from here!

Provide general administrative and clerical support to the Vice President of Administration and Finance and the Associate Vice President of Campus Operations. Interacts and coordinates with the Executive Assistant on the completion of various projects and administrative duties. Acts as assistant to the Vice President of Administration and Finance during the Executive Assistant's absence.

Acts as initial contact for the senior administration reception area and directs visitors to the appropriate department. Provides receptionist duties and customer service to students, staff and constituents. Answers incoming calls, receives and greets visitors.

Responds to inquiries, including in-person, telephone, e-mail, and voicemail.

Receives, sorts, and disseminates incoming mail. Prepares outgoing mail for dispatch. Maintains document tracking of materials requiring signature of Vice President of Administration and Finance.

Updates and reconciles the Vice President's electronic calendar. Prints daily and weekly calendars.

Coordinates projects and special events as assigned by the Associate Vice President of Campus Operations including researching and preparing information for special projects such as public safety awareness, crime stats reporting, furniture orders and repairs; sustainability, safety, emergency operations, insurance and risk management items.

Produces correspondence, memos, reports, forms, and other documents as needed.

Maintains office records, spreadsheets and performs filing as well as copies and faxes correspondence.

Coordinates needs for meetings and conferences to include room reservations, set-up, refreshments, audio-visual equipment, housekeeping, public safety, parking and other materials as requested.

Trains and updates staff on reception area responsibilities and procedures.

Primary liaison for inventory control within the senior administration office. Trains and updates staff on inventory procedures as needed.

Secures entrances to complex at the beginning and end of the workday.

Monitors senior administration kitchen and maintains inventory of kitchen supplies.

Prepares purchase requests, orders and inventories office supplies, equipment, and special supplies. Maintains electronic tracking of orders and reconciles orders with invoices.

Provide administrative support for committees chaired by Associate Vice President of Campus Operations including preparing minutes, updating manuals, maintaining distribution lists, and dissemination of information.

Assists executive assistant of VPAF as needed.

Performs other duties as assigned.

High school diploma or equivalent, A.A. degree preferred.

Minimum of three years of office-related work experience of approved combination of experience and education.

Working knowledge of Microsoft Word, Excel, Access, Outlook, and PowerPoint.

Ability to operate routine office equipment such as multi-line telephone system, computer, copier, scanner, and/or other office equipment and office technology.

Ability to use own initiative to locate and resolve problems.

Ability to edit own work and proofread correspondence.

Good working of all basic language skills; i.e., spelling, punctuation, grammar, and business English.

Ability to interact effectively with others to determine needs and support requirements.

Ability to maintain strict confidentiality.

Ability to follow oral and written instructions.

Ability to communicate effectively, both verbally and in writing.

Regular attendance is a requirement of this job.

Performs all duties while considering the impact of any actions on the college's sustainability initiatives in the areas of environmental stewardship, social responsibility, and economic prosperity.

Position requires coordination with internal and external constituents. Overtime may be required during peak periods - fast paced, busy, and deadline driven environment.

Howard Community College offers competitive salaries, excellent medical and dental selections, tuition reimbursement and paid leave programs. As a participating member of the Maryland Retirement and Pension System, HCC offers two retirement options: The Pension, which requires a 7% employee contribution and The ORP, a 403(b) with a 7.25% employer contribution only. Employees in positions that do not require a bachelor's degree must participate in The Pension. Employees that possess a bachelor's degree and hold professional positions that require a bachelor's degree may choose to participate in either The Pension or The ORP.

*Pre-employment criminal background investigation is a condition of employment.

HCC is interested in all qualified applicants who are eligible to work in the United States. However, HCC will generally not sponsor applicants for work visas. Due to HCC policy, only employees living in states contiguous to Maryland are eligible for work at HCC and include Virginia, West Virginia, Washington DC, Pennsylvania. Candidates must live in the commutable area or willing to relocate at their own expense if offered the position because HCC does not offer relocation benefits.

Please complete the entire HCC Employment Application (Candidates will be evaluated on completing the college's application in full).

Howard Community College ( HCC) is an Equal Employment Opportunity & Affirmative Action employer & values diversity within its faculty, staff & student population. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, gender, sexual orientation, gender identity, genetic information, disability or protected veteran status.
HCC understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance with the job application process, please contact the Office of Human Resources at 443-518-1100.