Executive Assistant

Staffmark Workforce Solutions offers this exciting contract opportunity at a global leader in electronics, mobile devices, and appliances located in Englewood Cliffs, NJ.

Executive Assistant

Top Skills:

1. Bilingual English/Korean
2. Planning and schedule management
3. Invoicing and expensing

Summary:

The main function of an executive assistant is to provide high-level administrative support to our Corporate VP by conducting research, handling information requests, and performing a vast array of clerical functions. A typical executive administrative assistant acts as an information and communication manager for an executive and their teams.

Responsibilities:

• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Review and approve invoices, reports, memos, letters, financial statements, and other documents.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for committee, board, and other meetings.
• Make arrangements for travel, planning meetings, etc.
• Submission of travel and other expense sheets for the supported leaders, as well as other administrative submissions needed, like IT requests.
• Respond to requests that come in for items like periodic organizational chart updates, seating charts, etc.
• Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively.
• Assist with staff onboarding and off-boarding, which includes requesting equipment setup and system access if needed.
• Triage and do basic troubleshooting for hardware, software and phone issues, office supply management, and other general office management functions.
• Liaison with the customer and the internal executive level.
• Develop and maintain cross-divisional relationships with other admin assistants.
• Handle ad hoc admin duties as they arise.

Requirements:

• 2-year degree or equivalent work experience.
• 8-10 years' experience required.
• Experience with executives is mandatory.
• Must have experience with Microsoft Standard Office Suite.
• Must have the ability to manage in a fast-paced environment.

Preferred Skills:

• Verbal and written communication skills, multi-tasking, customer service skills, and interpersonal skills.
• Expert ability to work independently and manage one's time.
• Expert ability to keep information organized and confidential.
• Expert ability in event planning, budgeting, etc.
• Build relationships across teams, offering help and welcoming ideas from others to drive work forward in an inclusive manner
• Previous experience with computer applications, such as Microsoft Word, Excel, and PowerPoint.
• (OPTIONAL) Bilingual in Korean and English.

Staffmark talent working with this client receive competitive compensation and a great benefits package, including medical, dental, vision, 401K, and Paid Time Off, plus more!