Business Development Executive Assistant - 1271

JOB SUMMARY

We are seeking a highly organized, detail-oriented, and proactive Business Development Executive Assistant to support our Business Development capture team. This role combines executive administrative support with hands-on coordination of business development activities, ensuring our Capture Executives can focus on strategy, growth, and client engagement. The ideal candidate thrives in a fast-paced environment, manages multiple priorities with ease, and demonstrates strong communication and coordination skills.

Executive & Administrative Support

• Schedule meetings, coordinate demos, ensure facility access and availability, and coordinate travel.
• Prepare and disseminate agendas, presentations, and materials for internal and external meetings.
• Draft, edit, and proofread correspondence and assist with follow-ups.
• Capture notes, data, and actions from meetings within the appropriate templates.

Business Development Coordination & Support

• Familiar with Federal Government opportunities, organizations, and contracting.
• Conduct research on prospects, industries, competitors, and market trends.
• Create capability matrices and coordinate inputs from internal staff and external partners.
• Support preparation of informational papers in response to Government or partner requests.
• Maintain and update CRM systems to track leads, opportunities, and pipeline activity.
• Use CRM to collect and provide data for business development metrics, including pipeline health, win/loss data, and client engagement.

Event Support

• Assist in the planning and execution of conferences, trade shows, networking events, demonstrations, customer meetings, and other Business Development events.
• Coordinate with marketing and graphics team for necessary flyers, images, videos, etc.
• Manage timelines and track progress to ensure necessary preparation is complete prior to events.

Information & Document Management

• Maintain organized records of tracked opportunities and customer engagements.
• Create and update standardized templates for presentations and capture information.
• Safeguard sensitive business and client information with the highest level of confidentiality.

Specific Skills

• Strong organizational and time-management skills; ability to handle multiple priorities.

• Excellent written and verbal communication skills with attention to detail.
• Familiarity with federal government solicitations and RFP processes.
• Meeting planning and coordination experience.
• Proficiency in Microsoft Teams, SharePoint, and Office Suite (Word, PowerPoint, Excel, Outlook); experience with CRM systems preferred.
• Ability to work independently and collaboratively in a fast-paced environment.
• Professional presence with strong interpersonal skills.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Education

• Bachelor's degree in Business, Communications, Marketing, or related field preferred.
• 3+ years of experience as an executive assistant, business development coordinator, or similar role.

Additional Eligibility Qualifications

• Must be a U.S. Citizen and eligible for a Security Clearance

AAP/EEO Statement

• Dignitas Technologies, LLC is an equal opportunity employer.

Other Duties

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.