Facility Coordinator

Make your next move an expert one.

At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities.

Why Colliers?

Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

The Facility Coordinator will support the facility operations & maintenance team for an International Non-Profit that is headquartered in Alpharetta. The Facility Coordinator will support facility solutions for the client through the administration of the computerized maintenance management system for work order management and preventative maintenance schedules. Additionally, the Facility Coordinator will support elements associated with contract management, accounts payable, budgeting, forecasting, reporting, meetings, tours, and emergency planning processes.

SPECIFIC FUNCTIONS AND RESPONSIBILITIES:

• Manage workflow of service requests generated by client and Colliers team to dispatch to the appropriate service provider.
• Assist with coordinating activities of floor warden training and emergency drills.
• Conduct regular inspections of facilities with the Facility Manager and/or Building Engineer, providing documentation of deficiencies and solutions.
• Support the bidding process and assist the Client's Procurement Agent to ensure compliance with the Client's contractual policies and procedures.
• Monitor and maintain the facility maintenance work order system and prepare monthly reports for client on status of work orders and facility activity.
• Promote and foster positive relationships with client and FM team and track service calls as required.
• Assist with monthly and yearly management reports.
• Coordinate the oversight and quality assurance of all service vendors who perform contract services including organization of vendor contacts and accounting information.
• Assist Client in facility accounting responsibilities.
• Support the facility's Environmental, Health, and Safety programs.
• Supplementary coverage for staffed positions.
• Other duties as assigned.

REQUIRED SKILLS, EDUCATION AND EXPERIENCE

High school diploma/GED equivalent; bachelor's degree preferred

• 3+ years of real estate property /facility management or related experience, or any similar combination of education and experience
• Proficiency with Microsoft Office Suite
• Strong organizational skills; detail oriented
• Excellent oral and written communication and presentation skills
• Ability to work with others well, give and take direction and to interface with decision makers in a professional manner and maintain confidential information
• Strong interpersonal skills
• Proven record of excellent internal and external customer service
• Ability to handle a variety of work with minimal direction and supervision
• A strong team player, service-oriented attitude and unwavering positive outlook

Competitive compensation and benefits are available.

Colliers International provides equal employment opportunity to all persons. No employee or applicant for employment will be discriminated against based on race, color, religion, sex (including pregnancy), or national origin, genetics, disability, veteran status or any other characteristic protected by law.

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Make your next move an expert one and join us as we lead the industry into the future.

Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.

Applications will be accepted on an ongoing basis.

Direct applicants only please, no agencies.

Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact accommodations@colliers.com for assistance.