Accounting Officer (U) (3852)

Under general direction from the Business Administrative Associate of Simmons Cancer Institute at SIU, the primary purpose of this position is to assist with multiple aspects of financial operations.

The following information is intended to be representative of the work performed by incumbent in this position and is not all-inclusive. The omission of a specific duty or responsibility will not preclude it from the position if the work is similar, related, or a logical extension of position responsibilities.

Demonstrates, by actions, commitment to the mission and the behavioral stands of SIU School of Medicine. Provides excellent service to both internal and external customers through collaboration and partnership; compassion and respect; integrity and accountability; diversity and inclusion; as well as continuous learning and improvement.

Financial 90%

1. Prepares and reviews vouchers, requisitions, purchase orders, collection reports, and other routine transaction documents for completeness and accuracy prior to fiscal officer/delegate signature. Ensures object coding accuracy.

1. Reviews invoices and statements, verifying information, ensuring funds are available, and, if questionable, resolving with submitting vendor or individual, determining accounts involved, coding transactions, and processing material for application in the accounting system. Ensures that all paperwork conforms to University and State of Illinois policies and procedures.

1. Prepares and reviews internal billing for research patients treated in SCI Infusion Room. Ensures all applicable fees are assessed to appropriate department in which the research study is housed.

1. Performs difficult coding where judgment, based on advanced knowledge, must be applied and/or serves as a resource for other staff.

1. Posts financial transactions to registers, and ledgers, manually or by electronic accounting systems.

1. Corrects transaction documents, which may require revision of subsequent related documents or entries, impacting multiple funding sources.

1. Audits ledgers and accounts, alerting the Business Administrative Associate to any discrepancies.

1. Department resource for procurement card purchasing. Reviews p-card transactions for entry accuracy by purchasing deadline. Ensures p-card users adhere to purchasing and departmental policies. Corrects coding as necessary.

1. Orders supplies for Infusion Chemotherapy mixing room for Pharmacist/Pharmacy Tech. Creates IDF against Healthcare Purchase Requisition for weekly Infusion chemotherapy drugs and submits for ACH payment approval. Tracks duplicate invoices to ensure overpayments are not made. Creates IDF against Healthcare Purchase Requisition for weekly Infusion lab supplies.

1. Manages payroll electronic time reporting system, preparing departmental time reports and fringe benefit reports for SCI AP, Semi-Monthly, and Bi-Weekly faculty and staff. Updates and disseminates benefit time tracking spreadsheet of all departmental employees for supervisors.

1. Prepares, or assists in preparing, financial reports for Foundation, Infusion Room pharmaceutical drug expenses, and University accounts. This includes reviewing transactions and reporting any discrepancies to the Business Administrative Associate. Investigates and resolves discrepancies.

1. Posts financial information to journals, registers, ledgers, and other related records; makes adjustments, prepares balances, and reconciles accounts.

1. Maintains record keeping and/or filing systems for the department financial files. Assumes initiative in upgrading record keeping and/or filing systems as appropriate.

1. Assists with monthly reconciling of Foundation, Healthcare, and School of Medicine financial accounts. Locates backup documentation of all expenses/transfers related to those accounts.

1. Coordinates and maintains all budgetary control and tracking records for department fixed assets. The scope of assets represents clinical as well as laboratory equipment located throughout the School of Medicine campus in Springfield. Completes annual inventory audits in accordance with state and university rules and regulations. Coordinates with IT personnel when equipment is relocated in order to maintain an ongoing accurate inventory.

1. Provides guidance and instruction to employees including adherence to financial guidelines for state and university travel regulations

Office Support 10%

1. Maintains appropriate inventory of office supplies and replenishes when necessary. Orders office supplies for area of responsibility. Orders and maintains patient amenities for Infusion Room and front lobby desk.

1. Other duties as assigned.

The incumbent must be proficient in using office applications (e.g., Microsoft Suite) for word processing, presentations and spreadsheets as well as SOM applications (e.g., AIS, UMS). The incumbent must have the ability to function and perform daily work independently; must be a self-starter and use initiative to perform duties and tasks assigned to their completion. The position is responsible for assisting with the business and service operations of SCI. The incumbent must be conscious of concepts of medical responsibility for patients, aware of the confidential nature of patient care and financial transactions, and responsive to the sensitive nature in dealing with patients.

1. High school diploma or equivalent.

2. Any one or combination totaling two (2) years (24 months) from the categories below:

a. coursework in accounting, as measured by the following conversion table or its proportional equivalent:

9 semester hours equals two (2) years (24 months)

b. coursework in any discipline as measured by the following conversion table or its proportional equivalent:

30 semester hours equals one (1) year (12 months)

Associate Degree (60 semester hours) equals eighteen (18) months

90 semester hours equals two (2) years (24 months)

c. work experience in bookkeeping, office support, or closely related experience.

If you require assistance, please contact the Office of Human Resources at hrrecruitment@siumed.edu or call 217-545-0223 Monday through Friday, 8:00am-4:30pm.

The mission of Southern Illinois University School of Medicine is to optimize the health of the people of central and southern Illinois through education, patient care, research and service to the community.

The SIU School of Medicine Annual Security Report is available online at https://www.siumed.edu/police-security. This report contains policy statements and crime statistics for Southern Illinois University School of Medicine in Springfield, IL. This report is published in compliance with Federal Law titled the

"Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act."

Southern Illinois University School of Medicine is an Affirmative Action/Equal Opportunity employer who provides equal employment and educational opportunities for all qualified persons without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, protected veteran status or marital status in accordance with local, state and federal law.

Pre-employment background screenings required.