THEC LEGAL ASSISTANT - 72757

Executive Service

Who we are and what we do:

The Tennessee Higher Education Commission (THEC) was created for the purpose of coordinating and supporting the efforts of post-secondary institutions in the State of Tennessee. We pursue this goal by innovating for student access and success, creating a policy environment conducive to increased degree attainment, and protecting students and consumers. Additional information may be found at www.tn.gov/thec.

Job Overview:

Assigned to the Office of General Counsel under the direction of the Deputy General Counsel, the THEC Legal Assistant provides a range of services to THEC. This position will be located at the THEC office in Nashville with the possibility of a hybrid work schedule.

Key Responsibilities:

• Provide administrative support to legal and program staff, including document preparation, file management, and scheduling of meetings
• Assist with the preparation, formatting, and tracking of contracts, amendments, and related legal documents
• Support the agencies use of the state contract management system (Edison), including data entry, document uploads, and monitoring approval workflows
• Maintain organized records of legal and administrative files, ensuring compliance with agency and state retention policies
• Coordinate internal review processes and communicate status updates to relevant staff
• Assist in the preparation and submission of administrative rules under the Uniform Administrative Procedures Act Support the preparation of materials for THEC Commission and Committee meetings
• Prepare and maintain accurate meeting minutes for internal and external meetings, including commission and committee meetings
• Assist in the preparation and submission of regulatory reports to ensure compliance with applicable laws and policies
• Coordinate and schedule Continuing Legal Education (CLE) opportunities for legal staff
• Additional duties as assigned

Minimum Qualifications:

• Education equivalent to graduation from an accredited college, university, or professional school.
• Excellent presentation, communication, and writing skills and the ability to synthesize a range of information into concise and coherent materials.
• Demonstrated ability to work effectively in a team in a fast-changing environment.
• Critical thinker and problem solver with the ability to see commonalities and make connections between ideas, projects, programs, and people.
• Independent self-starter who also works as a collaborative team member.
• Experience managing several projects concurrently. Strong attention to detail.

Pursuant to the State of Tennessee's Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace. It is the State's policy to provide an environment free of discrimination and harassment of an individual because of that person's race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran's status or any other category protected by state and/or federal civil rights laws.