Lease Administrator

Requisition ID:903383
Position:Full-Time

Total Rewards:Benefits/Incentive Information

If you've worn a pair of glasses, we've already met.

We are a global leader in the design, manufacture, and distribution of ophthalmic lenses, frames, and sunglasses. We offer our industry stakeholders in over 150 countries access to a global platform of high-quality vision care products such as the Essilor brand, with Varilux, Crizal, Eyezen, Stellest and Transitions, iconic brands that consumers love such as Ray-Ban, Oakley, Persol and Oliver Peoples, as well as a network that offers consumers high-quality vision care and best-in-class shopping experiences such as Sunglass Hut, LensCrafters, and Target Optical, and leading e-commerce platforms.

Our portfolio of more than 150 renowned brands span various categories, from frames, lenses and instruments to brick and mortar and digital distribution as well as mid-range to premium segments. Our Shared Services Team, accompany and enable others within the EssilorLuxottica collective to achieve their targets. They keep people and projects running smoothly, ensuring every part of our business is provided for and well taken care of.

Join our global community of over 200,000 dedicated employees around the world in driving the transformation of the eyewear and eyecare industry. Discover more by following us on LinkedIn!

GENERAL FUNCTION

The Lease Administrator is responsible for efficiently coordinating all Real Estate related activity for Luxottica Retail brands. Functions as the liaison between direct reports and clients and customers, both internal and external.

MAJOR DUTIES & RESPONSIBILITIES

• Prepares deal sheets for Leasing Directors, including proforma creation and review, gathering cost estimates and sales projections,
• Manages Real Estate components of all Retail Services database(s), working across teams to provide accurate and timely information re: lease critical dates and construction timelines.
• Facilitates lease agreement administration including:
  
  
  
  • Accurately entering all lease agreements for approval.
  • Ensuring complete deal packages are sent to Legal for review and processing.
  • Manages all aspects of deal administration from LOI through Construction, Legal and opening, including problem solving or escalating issues to hit critical deadlines.
  
  
  
  
• Participates in all portfolio review related activities:
  
  
  
  • Works with Finance team to prepare Landlord related reports and analytics.
  • Creates Brand appropriate presentations for Landlords and other external partners.
  • Leads creation of all reports and support material to be used for annual planning process.
  
  
  
  
• Reviews leases and exhibits with Real Esate team, Tenant Coordinators, Construction and Architects as needed to ensure timely and organized completion of lease required deadlines. Obtains necessary feedback and approvals.
• Maintains updated files and ensures all records are in keeping with audit guidelines.
• Performs/Supports Real Estate team reporting and analytics, both recurring and ad hoc.
• Prepares and sends sales packages as requested. Prepares "special targeted presentations" and creative marketing presentations for retail clients/prospects/internal presentations.
• Screens and facilitates application process for call-in prospects. Communicates those opportunities to assigned Leasing Director(s).
• Directly oversees summer and temporary employees and/or special projects as needed.
• Frequent communicates with Operational partners.
• Travels periodically to market areas and/or ICSC conferences as needed.

BASIC QUALIFICATIONS

• Bachelor's degree
• 3+ years' experience
• Prior experience in a similar office environment
• Proficient in Microsoft Office suite - specifically Excel, Outlook, Word and PowerPoint
• Superb organizational, time management and communication skills
• Excellent customer service and interpersonal abilities
• Critical problem solving skills
• Ability to develop/improve processes and procedures
• Comfortable working in a fast paced, highly dynamic work environment
• Ability to work and learn independently and in team situations
• Ability to deal with multiple projects; effectively establish and execute on priorities
• Strong attention to detail and ability to follow through
• Self-motivated, pro-active, with a positive attitude

PREFERRED QUALIFICATIONS

• Retail/Real Estate/Marketing or Business background

Pay Range: 67,486.40-96,084.80

Employee pay is determined by multiple factors, including geography, experience, qualifications, skills and local minimum wage requirements. In addition, you may also be offered a competitive bonus and/or commission plan, which complements a first-class total rewards package. Benefits may include health care, retirement savings, paid time off/vacation, and various employee discounts.

EssilorLuxottica complies with all applicable laws related to the application and hiring process. If you would like to provide feedback regarding an active job posting, or if you are an individual with a disability who would like to request a reasonable accommodation, please call the EssilorLuxottica SpeakUp Hotline at 844-303-0229 (be sure to provide your name, job id number, and contact information so that we may follow up in a timely manner) or email HRCompliance@luxotticaretail.com.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, social origin, social condition, being perceived as a victim of domestic violence, sexual aggression or stalking, religion, age, disability, sexual orientation, gender identity or expression, citizenship, ancestry, veteran or military status, marital status, pregnancy (including unlawful discrimination on the basis of a legally protected pregnancy or maternity leave), genetic information or any other characteristics protected by law. Native Americans in the US receive preference in accordance with Tribal Law.