Flying V Sales Coordinator

Relax and recharge at Loews Ventana Canyon Resort, a top choice among Arizona luxury resorts. Whether you explore the best of Tucson or enjoy the stunning Catalina Mountain range, you can consider us your desert oasis. Welcome to a Sonoran Escape for the Senses.

Job Title:

Flying V Sales Coordinator

Reports To:

Director of Sales & Marketing

Who We Are

Founded in 1960, Loews Hotels & Co operates iconic hotels and resorts across the U.S. and Canada. Together, our diverse and welcoming teams craft exceptional experiences in memorable destinations.

Growth and belonging start here; you'll be valued for who you are and the goals you have. Whether you're shaping guest experiences or supporting our teams behind the scenes, every role offers space to grow and make an impact.

Creating a workplace where you belong - no matter your race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status - is a daily commitment for us.

About the Flying V

Flying V Bar & Grill pays tribute to Tucson's rich heritage and the historic Flying V Ranch, once located just below the red-rock Santa Catalina Mountains. The original ranch featured stone and adobe cottages built in the 1920s, some of which remained through the 1990s.

Today, Flying V continues that legacy at the stunning Loews Ventana Canyon Resort. The restaurant is known for locally grown products, farm-fresh ingredients, and innovative menus created by our award-winning chefs that highlight pure Southwestern flavors. Guests return for its warm service, handcrafted cocktails, and signature tableside guacamole.

Flying V is a dinner-only restaurant and a highly sought-after venue for celebrations, large parties, and private dining experiences.

The restaurant is currently undergoing a major renovation, bringing refreshed design, enhanced dining spaces, and a reimagined guest experience. This position will play a key role in the relaunch and long-term success of the Flying V by driving private-dining business, shaping client relationships, and supporting elevated service experiences.

What We're Looking For

A motivated and service-minded Sales Coordinator dedicated exclusively to the Flying V Restaurant. This role supports selling, planning, and coordinating large-party and private-dining experiences. Because Flying V is a dinner-only outlet, night, weekend, and holiday availability is required.

Who You Are

• Customer-focused with strong communication skills
• Organized and able to manage multiple inquiries simultaneously
• Comfortable qualifying leads and supporting the sales process
• A relationship builder who collaborates well across departments
• Detail-oriented, proactive, and able to anticipate guest and operational needs

What You Will Do

• Respond to event inquiries for Flying V large parties, private dining, and restaurant-based events
• Conduct site visits and provide event walkthroughs
• Prepare proposals, contracts, and event details for bookings
• Maintain clear communication with clients throughout planning
• Coordinate logistics, timelines, and special requests with Sales, M&E, and Flying V leadership
• Track incoming leads and maintain client records through CRM (Customer Relationship Management) systems
• Support event execution on-site during dinner service as needed
• Assist with reporting, forecasting, calendars, and sales administration
• Partner with restaurant management to confirm menus, pricing, layouts, and availability
• Monitor local private-dining competitors to support strategy
• Perform administrative tasks including correspondence and scheduling
• Other duties as assigned

Your Experience Includes

Required:

• High School Diploma or equivalent
• 1+ year of administrative, customer service, hospitality, or sales support experience
• Strong communication and organizational skills
• Proficiency in Microsoft Office
• Ability to work evenings, weekends, and holidays
• Comfort in a fast-paced, guest-facing environment

Preferred:

• Hotel, restaurant, catering, or event sales experience
• Familiarity with CRM systems (Delphi, Opera, Salesforce, or similar)
• Experience preparing proposals or event documents
• Associate's or Bachelor's degree in Hospitality, Business, or related field

Physical Requirements

• Sitting for extended periods
• Occasional standing/walking for site visits or event support
• Ability to lift up to 25 lbs.

Who You'll Supervise

This role does not supervise others but works closely with Flying V leadership, Sales & Marketing, Meetings & Events, and Operations teams.