Program Manager National and International Faculty Awards

Immediate Office of the Chancellor

Full Time

87244BR

Job Summary

The Program Manager for National and International Awards is responsible for ensuring UCSF submits nominations for prestigious national and international faculty awards (approximately 75-80% effort). Reporting to the Associate Chancellor, the position will be the institutional subject matter expert regarding applicable awards, nomination deadlines and requirements, nomination best practices, and past nominees and awardees. In consultation with senior faculty and administrative leaders, they identify potential nominees and nominators for awards, provide project management to ensure timely submission of nominations, and support the writing and editing of nomination materials. The Program Manager takes the lead in creating drafts of nomination materials and in editing nomination materials in consultation with nominators and other advisors. The Program Manager also maintains a current list of award opportunities and deadlines, and ensures information about the opportunities is effectively communicated to the UCSF community. This newly created position is intended to raise the visibility of UCSF faculty through strategically and consistently submitting strong nominations for prestigious national and international awards.

The Program Manager is also responsible for management of existing faculty award programs within the Chancellor's Office, which provides important funding to support faculty research (approximately 10-15% effort). They oversee the process for each award cycle from the call for proposals or nominations through award notification. This includes publicizing opportunities, communicating with applicants and nominators, coordinating work of the advisory committee (including scheduling meetings), submitting recommendations to the Chancellor (as appropriate), communicating with internal stakeholders such as colleagues from University Development and Alumni Affairs, ensuring recordkeeping, and implementing process improvements. Under direction of the Associate Chancellor, the Program Manager also develops processes and procedures for new award programs with the Chancellor's Office.

The position is also an important member of the Chancellor's Immediate Office team and contributes (approximately 10% effort), when needed, to the success of communications, programs, and events. The Program Manager attends team meetings, including weekly huddle meetings and office engagement sessions.

This role requires the incumbent to work onsite, with a primary work location in the Chancellor's office on the Mission Bay campus. In-person meetings may take place at various campus locations. There is an option for a hybrid schedule that allows for both remote and in person work.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $90,700 - $193,500 (Annual Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The Chancellor's Immediate Office serves as the central administrative home for the Chancellor and his immediate staff. The office oversees sensitive, strategic, and often urgent issues, communications, and events on behalf of the Chancellor. In doing so, the staff routinely partners with key internal and external stakeholders, including senior campus leaders, faculty, staff, trainees, and donors, as well as government, private- and public-sector officials. The professionalism and effectiveness of the office is crucial to UCSF's operations and reputation. All members of the Chancellor's Immediate Office work to advance UCSF's commitment to our PRIDE values: professionalism, respect, integrity, diversity and excellence.

Required Qualifications

• Bachelor's degree in related area and 5+ years directly related work experience; and/or equivalent experience / training
• 5+ years of related work experience
• Advanced knowledge of common organizational- or research-specific and other computer application programs, including the Microsoft suite, Adobe Acrobat, web-based application submission systems, and survey tools
• Advanced communication and interpersonal skills to communicate effectively with all levels of staff and influence, both verbally and in writing
• Ability to use discretion and maintain all confidentiality
• Advanced project management skills
• Ability to multi-task with demanding timeframes
• Experience working with faculty or academic leadership

Preferred Qualifications

• Advanced degree in communications or health sciences
• Terminal degree in communications or health sciences
• Thorough knowledge of organizational or initiative processes, protocols and procedures
• Advanced knowledge of applicable policy analysis techniques
• Advanced analytical / problem-solving skills
• Experience drafting or copy-editing faculty award nominations
• Experience managing a research funding program
• Experience working with faculty or academic leadership

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Organization

Campus

Job Code and Payroll Title

005258 PROJECT POLICY ANL 4 RP

Job Category

Professional (Non-Clinical)

Bargaining Unit

Research and Public Service Professionals (RP)

Employee Class

Career

Percentage

100%

Location

San Francisco, CA

Campus

Mission Bay (SF)

Work Style

Flexible

Shift

Days

Shift Length

8 Hours

Additional Shift Details

Monday - Friday; 8:00AM -5:00PM PST