New

Program Coordinator

University of Texas at Dallas

Starting at $55,000, depending on qualifications

medical insurance, paid time off, retirement plan, remote work

United States, Texas, Richardson

Dec 21, 2025

Posting Details

Posting Number	S06809P
Position Title	Program Coordinator
Functional Title	Program Coordinator
Department	Academic Affairs and Provost Dept
Salary Range	Starting at $55,000, depending on qualifications
Pay Basis	Monthly
Position Status	Regular full-time
Location	Richardson
Position End Date (if temporary)
Posting Open Date	12/20/2025
Posting Close Date
Open Until Filled	Yes
Desired Start Date	01/19/2026
Job Summary	The Program Coordinator supports the Office of Vice President for Academic Affairs and Provost Curricular Services team by managing academic program proposals, maintaining authorized degree and certificate matrices, coordinating Student Course Feedback surveys, and assisting with faculty credentialing processes. This role requires strong organizational, analytical, and technical skills to ensure accurate data management, compliance with institutional and external requirements, and timely communication with stakeholders. The Program Coordinator will also provide reporting support and assist with documentation and other duties as assigned.
Minimum Education and Experience	Bachelor's degree in a related field, with 3-5 years of experience directly related to the duties and responsibilities specified; or an equivalent combination of education and experience.
Preferred Education and Experience	Preferred Education and Experience Master's degree and 5 years of experience in higher education or equivalent experience.
Other Qualifications	To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.
Essential Duties and Responsibilities	Program Proposal Management Maintain and update the program proposal tracker for new academic and professional programs. Upload proposals into the university repository and record approval dates through all approval stages. Monitor external approvals and notify leadership of delays. Prepare statistical reports and pivot tables for internal and external reporting. Serve as backup liaison during supervisor's absence. Faculty Credentialing Support Coordinate with colleagues to obtain faculty transcripts and documentation. Create and maintain faculty profiles in an electronic repository system. Collect and upload Qualifications for Instructional Personnel (QIP) forms. Prepare records for credentialing review and resolve missing documentation issues. Authorized Degree and Certificate Matrices Maintain and update matrices for degrees, certificates, minors, and program modalities. Record newly approved programs and administrative changes promptly. Prepare statistical reports and pivot tables for internal and external reporting. Department/Program Head Roster Maintain and update school leadership and department/program head rosters and ensure accurate data. Maintain and update the degree program faculty list for the academic catalog. Student Course Feedback Surveys Coordinate with academic departments, the Web Applications Technology Group in the Office of Institutional Success and Decision Support, and the Office of the Registrar to ensure that student course feedback surveys are distributed and collected in a manner consistent with UT Dallas policies and Texas state law. Troubleshoot and communicate with technical team. Other Duties Monitor webpages using tools such as Visualping for updates. Prepare finalized academic program proposals. Assist with legislative updates, historical document searches, and institutional report uploads. As needed, attend (virtually) and summarize Texas Higher Education Coordinating Board, University of Texas System Board of Regents, and similar meetings. Other duties as assigned. Skills Required Technical Skills Advanced Excel skills (pivot tables, formulas, data analysis). Familiarity with Power BI or similar reporting tools. Experience with a student information system (ex. PeopleSoft). Communication and Interpersonal Skills Excellent written and verbal communication skills to convey complex information clearly and professionally. Strong interpersonal and collaboration abilities to build relationships across departments and serve as a liaison between stakeholders. Ability to draft clear reports, proposals, and correspondence with attention to detail and consistency. Other Skills Strong analytical and critical thinking abilities. Excellent organizational and communication skills. Ability to manage multiple priorities and meet deadlines. Customer service orientation and collaborative approach.
Physical Demands and Working Conditions
Physical Activities
Working Conditions
Additional Information	Remote Work Notice The position may be eligible for a hybrid work schedule after in-person training for an appropriate length of time as determined by the supervisor. Employees must be located within the Dallas/Fort Worth Metroplex area and have the ability to be on campus for work activities as scheduled and/or with 24-hour notice. Completion and approval of a UT Dallas Remote Work Agreement will be required upon employment, and use of personal computer, internet, and other standard equipment may be required. Remote work arrangements are subject to regular review and re-approval and may be canceled at any time. What We Can Offer UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes: Competitive Salary Tuition Benefits BCBS PPO Medical Insurance Options - including *100% paid* employee medical coverage for full-time employees AD&D Insurance Dental & Vision Plan Options Long and short-term disability TRS Retirement Plan Fertility Benefits Paid time off All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit https://hr.utdallas.edu/employees/benefits/ for more information.
Special Instructions Summary
Important Message	1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the *ADA Coordinator* . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.