Secretary II

Didlake, Inc. is a non-profit rehabilitation services organization. At Didlake, creating opportunities that enrich the lives of people with disabilities is our mission. Since 1965, Didlake has served thousands of people with significant disabilities by providing training, job placement, employment opportunities, and day support services. We provide rewarding and purposeful work.

Why This Role Matters

The Secretary II plays a critical role in supporting the NAVFAC project by ensuring smooth day-to-day administrative operations. This position serves as a key point of contact for internal teams, government representatives, and external partners, helping maintain organization, compliance, and effective communication across the contract.

What You Will Do

• Provide daily secretarial and administrative support to the NAVFAC project and Operations Manager.

• Receive and screen phone calls, visitors, and correspondence, route inquiries appropriately.

• Draft correspondence and prepare reports and departmental communications.

• Schedule appointments, meetings, interviews, and conferences; assemble background materials.

• Coordinate internal and external training with the corporate office.

• Act as a communication liaison with contract management, Regional NAVFAC representatives, and vendors.

• Coordinate travel arrangements and contract meetings.

• Schedule candidates and new hire interviews; complete reference checks.

• Process contract security documents for new hires and coordinate with job coaches and HR staff.

• Maintain paper and electronic filing systems and complete operational files.

• Submit annual schedules and maintain quality control documentation.

• Assist with property and asset records, ensuring accurate tracking of inventory, value, and location.

• Requisition orders for contract purchases and maintain inventories.

• Utilize government-provided maintenance software.

• Attend meetings as needed, record and report meeting proceedings.

• Review documents for accuracy, formatting, and completeness prior to supervisor approval.

• Explain Didlake office procedures to subordinate staff and coordinate administrative forms.

• Foster a positive team environment and maintain professional conduct.

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