Executive Assistant

The Opportunity:

The purpose of this role is to provide high-level administrative and secretarial support to senior executives, ensuring efficient and timely assistance while maintaining a high level of discretion and confidentiality. The role involves critical support to executives in managing projects that align with their goals and contribute to the achievement of strategic objectives in a fast-paced work environment. This role involves global hours.

* Location: New York, NY

* Work Arrangement: hybrid working expectations

* The starting salary for this role is between $94,000.00 and $141,000.00

Your new role

• Demonstrate awareness of the annual departmental business plan and ensure work activities align with and support its achievement.

• Monitor and review administrative operating systems and procedures, making recommendations for changes as appropriate.

• Deal with a wide range of contacts at all levels, both internal and external to the organization.

• Perform administrative project work, including research, data collection, and some analysis.

• Produce correspondence, memoranda, presentations, and reports of a general and confidential nature on behalf of Senior Executives.

• Organize business appointments, and travel arrangements, and manage diaries for Senior Executives.

• Communicate with the organization's Executives, external Executives, Board members, suppliers, and clients on behalf of Senior Executives.

• Coordinate the organization of business functions, lunches, and dinners.

• Support other Senior Executives when required.

• Work global hour and across different time zones.

• May supervise other Personal Assistants/Administrators.

Work Experience:

Necessary Work Experience includes:

• relevant work experience.

Preferred Work Experience includes:

• Experience in project management.

• Experience dealing with financial data such as profit and loss accounts.

• Experience supporting senior level management or executives in a fast-paced environment.

• Experience preparing board papers and professional reports to a high standard.

• Moderate experience supporting senior management in secretarial, administrative, and personnel duties, preferably in the insurance industry.

• Experience as a Personal Assistant.

• Previous experience in a large, complex organization desirable.

Qualifications:

Necessary Qualifications include:

• Tertiary Degree or equivalent combination of education and work experience.

Preferred Qualifications include:

• Relevant administrative qualifications.

Compensation Package: The salary range for this role is provided above. This is the national range for location(s) listed. The salary offer will be decided based on the role's complexity, its location, and the candidate's professional background, including their education and experience. Beyond the base salary, regular full-time and part-time employees will also be eligible for QBE's annual discretionary bonus plan based on business and individual performance.We encourage all candidates to apply, even if their salary expectations fall outside of this range, as we are committed to finding the right fit for our team.

QBE Benefits: We offer a range of benefits to help provide holistic support for your work life, whatever your circumstances. As a QBE employee you will have access to:

• Hybrid Working - a mix of working from home and in the office

• 22 weeks of paid leave for family growth, with 12 weeks available to all parents on a gender-equal basis

• Competitive 401(k) program with company match up to 8%

• Well-being program including holistic wellbeing coaching, gym membership, confidential counselling, financial and legal advice

• Tuition Reimbursement for professional certifications, and continuing education

• Employee Network and Community - QBE actively supports six Employee Networks, and many ways to give back to your community

To learn more, click here: Benefits | QBE US.

Why QBE? What if you could have a positive impact - at work and in the world?

At QBE, we're enabling a more resilient future - for our customers, communities, environment, and for our people. We're building momentum to achieve something significant and know our people are at the center of our success.

Our industry offers interesting and varied careers where you can help people to protect what matters most. As part of the QBE team, you'll get to spend every day working with people who are passionate, talented and kind. And our international scale means we're big enough for your ambitions, yet small enough for you to make a real impact.

Join us now, so you can be part of our success - and we can be part of yours!

https://www.linkedin.com/company/qbe-north-america/

QBE is committed to providing reasonable accommodation to, among others, individuals with disabilities and disabled veterans. If you need an accommodation because of a disability to search and apply for a career opportunity with QBE, please inform our Talent Acquisition team to let us know the nature of your accommodation request and your contact information.

Equal Employment Opportunity:

QBE provides equal employment opportunities to applicants and employees without regard to race; color; gender; gender identity; sexual orientation; religious practices and observances; national origin; pregnancy, childbirth, or related medical conditions; protected veteran status; or disability or any other legally protected status.

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States on a full-time basis without the need for current or future sponsorship.

Supplementary information

Skills:

How to Apply:

To submit your application, click "Apply" and follow the step by step process.

Equal Employment Opportunity:

QBE is an equal opportunity employer and is required to comply with equal employment opportunity legislation in each jurisdiction it operates.